Receiving is the next step after creating and submitting a Purchase Order.
In System setup/Purchase Setup it gives the user the option to use PO Dock Receiving. If this box is checked, the purchases are received at the dock requiring the user to complete a PO Dock Receiving record, listing the supplier’s packing list number and the quantities per that packing list. An inspection report is printed. The purchases are inspected and counted. (If this box is left unchecked the user can skip the PO Dock Receiving step and go directly to the Purchase Order Receiving & Inspection record.
The user then is required to complete a PO Receiving & Inspection record. This module has a provision for rejected purchases.
For rejected materials, ManEx provides for a PO DMR (Discrepant Materials Receipt) module. The Discrepant Material Receiver is used to receive material which does not meet the specifications for the purchased part or purchase order. This module allows for review by the Materials Review Board. Then, if not acceptable, the material may be returned to the supplier. The user may reject in the Purchase & Receiving Management module OR may return an item From Inventory. If an item is returned From Inventory, and the PO has been reconciled, a Debit Memo forwards into Accounting along with the appropriate journal entry.
Once the data entry is completed, the purchase receivers are forwarded to the Accounting module for PO Receipt Reconciliation. (The attached Print Screens below <<PO_Recv_Resulting_Trans.docx>> displays the resulting transactions that affect the Un-reconciled Receipt accounts after accepting items into stock through PO Receiving).
Within the PO Receiving module there is a "Shortage List and Issue" button. This will allow users to issue parts from receiving directly to the Kit Shortages. This screen will display all shortages for that part and AVL. There is an Approved Check box for reference to the Work Order Shortage List. This will be checked if the AVL that you are receiving is an approved AVL for that shortage. This will give the users the needed information on screen to make the decision to use or not use a non-approved AVL to fulfill a shortage.
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