| Adding A New ECO, BCN, or Deviation | ||||||||||||||||||||||||||||||||||||||||||||||||||||
The following screen will appear.
Information pertaining to that part number will appear on the screen, as follows:
Type in the ECO Reference. Enter in the Effective Date. (Note: This date MUST be prior to the WO Due Date to be applied).
Expiration Date field is only enabled when creating a deviation.
Type in the purpose of the change and Description of change. Type in the name of the ECO Coordinator. The screen will appear as follows: PARTS TAB Enter the Parts screen
To record an ADD to an ECO record Depress the Add Button.
The system will then default to the Status field. Depress the down arrow next to the Status field. The following choices will appear. Select Add from the Status listing. Enter in the new Line No that it will be listed as on the BOM.
Type in the Part Number. The Revision number, Type, Class, Description, and AVL information will update automatically. If the part added has a status of "Inactive" within the Inventory Control Management, it will be highlighted in purple as an indicator to the user that this item is inactive at this time. If the user chooses to leave the inactive part on the ECO, that part number record status will automatically be changed to Active upon the "Update Records" button being depressed, so user will not have inactive parts listed on the BOM. The user will receive a warning that an XLS file has been created for reivew. Type in the new quantity to be used in the assembly. Type in customer part number and rev. if applicable.
Scroll over to the right and choose the Work Center by clicking within the Work Center field. The following selection screen will appear. The system will default into the U/K field, for the component to be included in the kit. You have the option to change this entry to one of the following Yes, No, or Free Stock.
Type in the Reference designator(s), enter the character in the prefix box. Indicate the Start number. Depress the Calculate button. The Reference Designator will update.
You will then be able to view the Inventory Locations for the highlight part number, by depressing the View Inventory button.The following information will be displayed:
To update the Reference designator, enter the character in the prefix box. Indicate the Start number. Depress the Calculate button. The Reference Designator will update. To record a DELETE to an ECO Depress the Add Button.
The system will then default to the Status field. Depress the down arrow next to the Status field. The following choices will appear. Select Delete from the Status listing. Type in the Bill of Material line Item, that you wish to have removed from the BOM. The screen will then update with the information pertaining to that item. Leave the New Quantity as zero. If you do not want the part scrapped, scroll to the right and remove the check mark from the Scrap Item field. To record a CHANGE to an ECO Depress the Add Button.
The system will then default to the Status field. Depress the down arrow next to the Status field. The following choices will appear. Select Change Qty from the Status listing. Then type in the Bill of Material line Item, that you wish to have changed on the BOM. The screen will then update with the information pertaining to that item.  Type in the new quantity. Update the Reference Designator information. In the U/K field, change to if you do not want the change to be used in the kit. If you do not want the item scrapped, remove the check mark from the Scrap Item box.
If you want to change the Work Center where the component is added, depress the down arrow next to the Work Center field. The following selection screen will appear Make your selection. UPDATE/CREATE RECORDS TAB Enter the Update Records screens.(Note:that if the type was selected as Deviation within the Header screen, then the Update Records screen will be grayed out and unavailable for selection) Inventory Changes Section:
Check the applicable box and then Type in a new product number, revision number, or new description, if desired. NOTE: The BOM will NOT be updated if no new Product Number or Revision as been created.
NOTE: For the purpose of many users wanting to create several ECOs for the same product number without really updating the records (meaning creating a new part in inventory) Manex will allow you to save and approve the ECO even if they have not selected to create a new Part or Rev within the system. Upon depressing the Update Records button the system will check to see if New Product No or New Rev has been marked, if left blank then the system will just update the status of the ECO to Complete without creating a new product number in the system.
NOTE: When product is changed through ECO module the Material Type will be carried fwd to the next/new Product/Rev that is being generated at the part level, but will not carry fwd the material type at the AVL level. The system will default in "UNK" as the Material Type for the AVL Level.
If you want to update the Material Cost, then check mark the box next to Matl Cost. The new Value field will update based on the changes made within Parts screen. If you want to update the Labor Cost, then check mark the box next to Labor Cost.The New Value field will update based on the changes made within the New Build Quote screen. If you want to require a serial number, then check mark the box next to Serial # Required. Then go to the box under the New Value column it will remain NO until checked then it will update to YES.
In the ECO process of modifying or adding Parts to the ECO, there is a field which contains the Customer Part number, if available. At the present time, this field is empty and non-editable for changing or deleting a part from the BOM. But if the user wishes to add a part, they may do so by entering in either the internal part number or the customer part number in the customer part number field, and the program will locate the corresponding internal part number and enter it. The search is based on the customer part number entered AND the customer associated with the BOM from which the ECO was originated. Because Manex allows users the ability to use the ECO module to create New Part Numbers via the ECO process, and even assign a new customer to the new part number, we must limit the customer information to that of the original customer, as we cannot determine at what point the reference should change customers, or even if it should. Furthermore, if the user does elect to create a new part number for a new customer, items unchecked on the AVL will transfer to the new bom (if checked on the update sheet). However, there may be a conflict between the AVL of the original customer and the AVL of the new customer, so the user is urged to verify the AVL content of a new bom for a new customer created with this module. COPY SECTIONS:
OPEN SALES ORDER LIST:
The Open Sales Order List will include all open Sales Orders including the ones that are flagged as "Admin Hold" and//or "Mfgr Hold", and any open RMAs against this product. Note: If there have been NO items shipped against the sales order selected then the system will just replace the existing product with the new product and/or revision within the Sales Order. If there have been shipments made against the item the old line item will have the Ord Qty updated to equal the total Shipped and the status changed to Closed. A new line item will have been created for the new Product/Rev for the remaining balance that was left on the original item. If you do not want the price changes to affect the sales order prices check the "Retain Sales Order Prices" box. If you would like to retain any extra charges against the line item check the "Retain Remaining Extra Pricing Items" box. Refresh SO button has been provided so the user can refresh the Sales Order list to check for any new SO created in the system since the ECO was first created. The completed screen will appear as follows:
 NEW BUILD QUOTE TAB Enter the New Build Quote screen. To add a new Labor Cost associated with the new revision, depress Add the button. Type in the Labor Cost Description. Type in the new revision cost per unit. Continue to Add as required. The completed screen will appears as follows:  REWORK QUOTE TAB Enter the Rework Quote screen. In the Open WO List (As of ECO Open Date), check mark within the Change box column if you want the WO to be changed/reworked. The WO's checked will only be changed/reworked when creating an ECO. They will not be changed/reworked when creating a deviation. (This field is for reference only when creating a deviation).
You will receive the following message, as you check each box:
 Depress the OK button to continue. NOTE: When the ECO takes place and the WO record is updated SFT losses the transfer history for the old revision and starts over with only xfer history for the new revision from that point on. See Article #3401 for further detail. If needed, you have the option to refresh the Work Order listing to see if any new Work Orders have been created for this product since this ECO was originally opened, by depressing the "Refresh WO" button. To add costs solely associated with the rework of open Work Orders and/or Finished Goods Inventory, depress the Add button under the Rework Cost Description window. Type in the Rework Cost Description and the related cost per unit. The Inventory Locations (As of ECO Open Date), will default in and is for reference only. The Totals (As of ECO Open Date) will default in displaying the quantity in WIP and the quantity in FGI. The Units to Rework and the Cost to Rework will update automatically.
NOTE: If you use the ECO module to add a part to a BOM, and flag the ECO to update a work order in WIP, in order to process correctly through the GL, the following criteria must be met:
The WO in process will be updated with the new revision. The completed screen will appears as follows: 
To add new Tool/Fixture Information, depress the Add button below the section.
Then add the Tool/Fixture information from the pull down.
Fill in the cost amount, Charge Amount, Effective Date, and Termination Date. Once the ECO record has been approved and updated within the system, this Tool/Fixture information will be carried forward into the PDM and Routing Setup modules. The completed screen will appears as follows:  Depress the Header tab. Note that the ECO Cost/Unit columns have updated at the bottom left hand side of the screen: Upon Saving the user may be given a message if one or more of the parts do not have the same number of reference designators as the new quantity within the ECO, or BCN. This is giving the users the option to print out a report to list these item or not.  If Yes is selected the report, ECO Report Incorrect number of reference designators will go directly to the default printer and the next message will be displayed.
The user now has the option to cancel out of the save or continue. The user should go back to the reference designators section for the part listed in the report and change the number of designators to equal the quantity required.
The Approval button will be available. Depress the Approval button.You will be prompted for the appropriate department password. Continue this process until all of the departmental approvals have been entered, as displayed: Once all of the Approvals have been fulfilled then within the Update Records tab the “Update All Records" button will become available. Depress the Update All Records button. The records you selected will update. The ECO or BCN will now show with the following Updated time stamp.
Note: For a new revision, P/N, etc., go into the Inventory Master and if desired, update for the Warehouse location in the Quantity Information tab (the system will copy the warehouse information from original Product selected). Also, update for Mfgr Part Spec.
Overview: The difference between the ECO and the Deviation is: A Deviation is a method to document and approve a temporary change from the normal operation until an ECO is created to replace the Deviation, it is only a record that someone approved a change in some method for a work order(s). That is the reason the Deviation has an Expiration Date field in the main page and it will not update any active modules, part number change, rev change, description change or anything else. Whereas, ECO is a permanent change and change the part number, or rev or description, or standard cost, or anything thing else including updating any or all active files. The basic procedure of processing a Deviation follow basically the same rules as a Regular ECO except for the Update Records button is disabled.
Enter the ECO module. Depress the Add Record action button Select the desired product number. Then for the Type Select Deviation Once Deviation has been selected as the Type, continue on and enter in the remaining Deviation information as explained in the Adding ECO section above. Note: For a Deviation you MUST make sure you complete the expiration date so users know that it is for a limited period of time. If this field is left blank the deviation will NOT be displayed in the SFT module.  Note: The Update Create Records tab will remain grayed out and unavailable for any Deviation records entered within the system. Once the Deviation has been completed the normal list of Approvals need to be entered. The status of the Deviation record will update to Approved.
Changing the status of a Deviation from Approved to Completed. The Status of a Deviation will remain as Approved in the system until the users manually changes the status to Completed. Once the status of a deviation has been changed from Approved to Completed it will no longer appear in the SFT (Shop Floor Tracking) module.
Depress the Edit record action button. Click on the down arrow next to the Status field, the following selections will be available for Deviations.
Change the status to Completed. Depress the Save record action button to save the changes the changes, or depress the Abandon changes action button. The Deviation will now show in the listing of completed Records.
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