1. Accounts Receivable Check Returns

1.1. Prerequisites for A/R Check Returns

Users MUST have full rights to the "Returned Checks" in Accounting Security .   Users with “Accounting Security Supervisor” rights will automatically have access.


Existing A/R Cash Receipt
1.2. Introduction for A/R Check Returns
If the bank returns a check, the user may record the Check Return in this module. Completing the transaction will credit the Bank Account in which the check was deposited, and reverse the application of the funds made in the Cash Receipt module.Additionally, the A/R Aging will update, if applicable. 


NOTE:  This module will NOT try to find other transactions that were made subsequent to the deposit transaction.  The AR Offset transaction is independent of the AR Receipt.
 
 
 
1.3. Fields & Definitions for A/R Check Returns

A/R Check Returned Recording - Field Defintions 

Date Range The initial screen displays a date range of approximately the last two weeks, in which to search for checks deposited from a customer. The user may modify the date range by selecting either the beginning or ending date and entering an alternate date. Pressing the plus (+) or minus (-) keys while a date is selected will increase or decrease the date by a day for each press of the button. Double clicking on the date field will produce a calendar from which to choose a different date.
Customer

The name of the customer who’s check was returned.

Account No.

The user defined number assigned to the bank account where the deposit was made.

Bank

The user defined name of the bank where the deposit was made.

Account Type

The user defined bank account type – Checking, Savings, etc.

Account Name

The user defined bank account name – usually the same as the General Ledger account title

Check/Advice

The number of the check or advice returned by the bank.

Amount

The $ amount of the returned check.

Date Return Recorded

Today’s date will default, but the user may override.

Return Check Note (Button)

If lit in red, there is a note regarding the returned check.

1.4. How To ...... for Check Returns
1.4.1. Add Check Returns

Enter Manex.exe
Accounting/Accounts Receivable/A/R Check Returns  
  

The following Screen will appear:

Depress the Add Record icon will then prompt the user to enter a Customer Name. The user may enter the Customer Name in the red search box, or move the cursor to the selected Customer and double click on the line. By default, only active Customers are shown, but if the user wishes to see inactive Customers, then clicking on the Inactive box will display both types of Customers.

 

Selecting a Customer will then cause a list of checks in the date range from that Customer to be displayed.

 

The user should then select the Check being returned by double clicking on the line.  

After the appropriate Check is selected, the original screen is populated with the data. The user may then enter a note about the Returned Check, if desired. Depress the Return Check Note.  Depress the Edit button. Type in the note.  Depress the Save button.  Depress the Exit button.

 

Upon validating that the information is accurate, the user may Save the Returned Check record or the user may Abandon the operation. 

Saving the record credits the Bank Account and reverses any Cash Receipt transactions associated with the Returned Check.
 
NOTE: This module will NOT try to find other transactions that were made subsequent to the deposit transaction. The AR Offset transaction is independent of the AR Receipt.
 
 
 
 
 
1.5. Reports for Check Returns

To obtain the AR Check Returned Recording reports, depress the Reports button.  The following screen will appear:

Select one of the radio buttons for the output you desire.   Select from Screen, Printer, XL File, TXT File, or PDF.

Highlight the report.

Depress the option tab.

  

 

A/R Returned Checks Information

 

Enter in the desired From and To date range.

Depress the OK button.

  

 

The following report will print: