| Add a Standard Journal Entry Setup | ||||
Enter a REFERENCE. This is a required field and represents a unique key to differentiate this entry from another that the user must enter. Some mnemonic is helpful to ease location of the record when reviewing entries with the ‘Find’ selection.
Enter the DESCRIPTION. This field allows the user more room to be descriptive about this Journal Entry then is available within the Reference field.
Choose the TYPE. This is a required field and may be either a dollar amount or a percentage. Fixed Dollar Entries may be modified when generated in the General Journal Entry screen, or distributed by Percentage (to distribute overhead to departments for instance).
Enter a REASON. This field must be entered and will be copied along with the specific detail of the Standard Journal Entry. The actual data entry occurs in the middle section. Once you tab out of the Reason Field the system will default to the first GL Account Number to be entered. The user must enter a G/L Account directly by typing in the account number. The system will default to the nearest G/L Account match as you type. Then once you hit the Enter/Tab key the system will default in the Account Title Information. Then enter the Debit or Credit Amount. Depress the "Add Details" button to add another G/L Account.  Enter the Debits and Credits until the Remaining Balance at the bottom of the screen equals 0.00. When entering a Percentage Distribution, the percentage must total 100 on each side of the transaction.
 The Abandon changes action button is available at all times during an add operation. The Save record button will also show as available but will not allow you to save the record until the entier Standard Journal Entry is in balance (debits = credits). Once the Entry is in Balance, the system will allow you to save the Standard Entry.
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