1. Accounts Receivable Write-Offs
1.1. Prerequisites for A/R Write-Offs

Users MUST have full rights to the "AR Offsets, Write-offs, & CM" in Accounting Security .   Users with “Accounting Security Supervisor” rights will automatically have access.
1.2. Introduction for A/R Write-Offs

The accounts receivable Write-Off section provides the ability to expense uncollectable invoice and to Write Off small amounts unworthy of collection efforts.

1.3. Fields & Definitions for A/R Write-Offs

 

Accounts Receivable - Write-offs Field Definitions

Customer Name

The name of the customer which will receive the write-off.
Write-off Date

Today’s Date is the default, but the user may override.
Y/N

This box is checked for any invoice needing a write-off.
Invoice No

The number of the invoice to be written off.
Invoice Amt

The balance of the unpaid invoice.
Write – Off Amt

The amount of the write-off against the invoice.
Reason

The explanation for the write-off.  (Note:that you will need to enter an individual reason for each selected Invoice)
Totals

The sum of the Invoice Bal. And Write-Off Amt. Columns.
1.4. How To ..... for A/R Write-Offs
1.4.1. Find an A/R Write-Off

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, select Accounting/Accounts Receivable/A/R Write-offs  

The following screen will be displayed:

Depress the Find record action icon will display a list of prior Write-Offs created through the Accounts Receivable Write-Offs module. 



To select a previous Write-Off, enter the invoice No. into the red box or highlight your selection and double click.

Once an existing Write-Off has been selected, the detail screen for that Write-Off will be displayed similar to that shown, below.

 

1.4.2. Add an A/R Write-Offset

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, select Accounting/Accounts Receivable/AR Write-offs 

  

The following screen will be displayed:

Depress the Add record action icon will begin the process of adding a Write-Off to the system.  The user will be prompted for his/her password.

The following screen will display showing those Customers with open invoice.



To select a Customer, enter the Customer Name into the red box or highlight your selection and double click.

Once a Customer is selected, a list of open invoice for that Customer will be displayed for selection.

 

After checking the invoice to Write Off in the Y/N box and entering the Write Off amount, the user should enter a reason for each Write-Off selected:

  

When the batch process has been completed, the user may select the Save record action icon to Save the Write-Off batch or Abandon record action button to abort the entire process.  Saving will cause the Accounts Receivable Aging to automatically update.  The Write Off default account number is as selected in the Accounting Setup – normally Reserve for Bad debts.The A/R Trade Account will be credited.