1. How To ..... for PO DMR
1.1. Adding a DMR from Inventory

This procedure is used after accounting has Reconciled the Purchase Order.  If accounting has NOT yet reconciled the purchase order, see  Rejecting Items if Accounting hasn't Processed the Invoice.

Note that the discrepant material must be transfer into the MRB (materials review board) warehouse via Inventory Handling before you can proceed.
 

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, enter Inventory Management / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).
 
The following screen will be displayed:
 
 
Depress the  Add button and user will be prompt for a password.

The following screen will be displayed:
 
Select the "From Inventory" radio and the following screen will be displayed. 

     
     
Enter in the Part Number and depress the OK button.  The following screen will appear (If there is more than one Purchase Order involved it will list them all)     



Highlight the Purchase Order of Choice, Depress the OK button. Information regarding that part number for the Purchase Order selected will display:
 
Enter in the returned qty in the "Return Qty" field, enter in the RMA number in the "RMA # field" and enter in your name, initials, etc in the "Confirm By" field.


 
 
Depress the Packing List tab, and enter in a DMR Packing List number (if set to manual) for the return, and a Waybill number if applicable.
  
 


Depress the Save button.  The following screen will be displayed:
 

 
 
Once the DMR (discrepant material return) has been added and saved, a Debit Memo will be created, if an AP invoice exists (in order for a AP Invoice to exist you have to have reconciled the PO and transferred it to AP).   If Debit memo numbering is manual, the user will be prompted for the number.  Additionally, the corresponding entry will be created and the balance in the Accounts Payable Aging will adjust as soon as the Debit Memo is printed.   If a PO DMR is created for parts "From Inventory" and the PO has NOT been reconciled and Transferred to AP the qty rejected will be put back on the PO. 
 
 
The following message will be displayed and the system will NOT be able to create a DMR from Inventory for a part that has been changed from being a Lot-Coded part to a Non-Lot Coded part or visa-versa after PO Receipt has been created.  
 
 
 
User should change lot code tracking status with caution.  If a part has lot code history and the lot code tracking is de-activated the entire lot code history is wiped out.

1.         

 
If accounting HAS reconciled the PO but HAS NOT transferred the reconciled invoice into AP Aging, the following message will appear:
 
 
If the invoice happens to be in a Saved Check batch the following warning will be displayed:
 
 

 
1.2. Add a DMR from a PO Inspection/Acceptance Receiving Rejection

 

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).


The following screen will be displayed:


Depress the Add button and user will be prompt for a password, enter their password and the following screen will be displayed:
 
 
The defaults for this screen are "From PO Receiving" and "Purchase Order #" 
 
If you chose the default (Purchase Order #), you will need to enter in the number of the PO on which the material was rejected.  If you chose Supplier, you must then enter in the name of the Supplier.
 
 
Enter in the number of the PO which the material was rejected and the PO and related information will populate on screen.
 
 
 
 
Highlight the PO and depress the OK button. 
Note:  Ther are additional fields displayed on screen if there are Serial Numbers and Lot Codes involved. 
 
 
 
 
Enter in the DMR number (if set-up for manual numbering) you are assigning to this return.  Enter in the RMA number as provided by the supplier. Then enter your name in the Confirm By space.
 
Highlight the line item containing the rejected quantity. (If returning a part that involves a Lot Code, type in the returned quantity in the Lot Code section and it will automatically update the Return From section. Check the serial numbers being returned).
 
 
Depress the Packing List Tab, enter in a Packing List number you wish to assign to the return (if set to manually numbering).  (Note that this number is NOT tied to regular shipping Packing Lists.  This field is only for reference on the DMR’s.  Any alpha-numeric code can be used here.  DMR packing list numbers cannot be found in the regular shipping module – Packing List Management.  It is suggested that the user manually log these codes or type in some kind of significant code, such as the date followed by the PO#).  Enter in the Waybill.
 
 
Depress the Save button. The View DMR screen will appear:  

 

1.3. Find an Existing Discrepant Material Record (DMR)

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, enter Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).

  

The following screen will be displayed:

 
 
Depress the Find icon, the following screen will be displayed.  User can select to find an existing DMR by entering the DMR Number or entering the Receiver Number in the Rd box and depressing the OK button:
 
 
If the system cannot find any information about the DMR # entered the following message will be displayed giving the user the option to select from a list of existing DMR's:
 
 
If User Selects "YES" the following screen will be displayed listing all of the existing DMR's
 
 
Enter the DMR# in the Red box or double click on the DMR# and the following information will be displayed: