Record & Print Check

Select the "Check Maintenance" tab and the following screen will be displayed. This tab is used to record a manual check, to void a check or to re-print a single check.
 

Note:  To reprint batches of checks, see the  Batch Re-Printing  procedures. 

To get started, depress the Add button. Type in your password. Depress the down arrow next to the Bank field. Select the appropriate bank.
Select from among the following radio selections

If the "Record and Print a Check" radio is selected, the user will be able to issue a check via the printer and at the same time, record it.  This is especially useful for COD non-inventory orders. 

Note:  For COD orders involving inventory, please refer to the Pre-Pay Supplier procedures.  

Depress the down arrow next to the Supplier field:

Toggle down and then select the desired supplier.

 

Enter in the amount of the check.  If you wish to add a Check Note, select the Check Note button,  depress the Edit button, enter in your note, depress the Save button, then depress the Exit button.

Depress the Add Item button located at the bottom of the screen.  Enter in the Item Number, Description.  Enter an Invoice number that may or maynot exists in the AP Aging.  When the Invoice number is entered the Invoice Amount, Balance, and General Ledger Number will fill in automatically and user can make the needed changes to the Disc Taken and Amt Paid.  If the Check is NOT against an Invoice user will need to assign a GL number to the record.
 
If the Invoice does not exist in AP Aging the following message will be displayed, but will allow the user to continue and save the record with or without populating the Invoice number.  
If the Invoice you selected is already in a check batch, the following message will be displayed and user will have the option to continue or not.  If they choose to continue the invoice will be deleted/removed from the batch. 
 
  

Once the Check amount and the detail total are the same, the Save button will enable.  You may enter a different check number than the one displayed if you choose.

 
 
Depress the Save button and the following check format selection will appear:
 
 
 
Click on the down arrow to select the desired layout; There are three types of Check Forms to select from: Standard xERP Check Layout; Deluxe Form DLT104; or Canadian Check Layout. See Article #4657 for further information on the check forms.
 

Once the selection has been made, depress the "OK" button and the check will go to the printer and will also record.