1. How To ..... for Invoice Mgmt
1.1. Find an Invoice

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, select Administration/Invoice Module

  

The following screen will be displayed:

Pressing the Find Action Button displays the following screen:

Invoice # will require the user to enter in the invoice number desired into the field. Depress the “GO” button and the record will be pulled forward.
 
If the record has not been released to Invoice, or cannot be found for some other reason the following message will appear:
 

Selecting the Un-Posted radial will bring up the following selections.

The user will then need to select Sales Order, Customer, or All.

If user selects Sales Order, or Customer, then you must enter a Sales Order number or Customer Name in the Red Box.

If user selects All and depresses the "GO" button the following information will be listed:

Selected the desired Invoice, by double-clicking on the listed record and the record will be pulled forward.

Selecting the Invoice Date Range radial will bring up the following selections and fields.

 

Enter in the Sales Order number or Customer (depends on your selection) then select the desired date range.

Enter All, then depress the “GO” Button and the following information will be listed.  This find will bring up both Posted and Un-posted Invoice records.

Selected the desired Invoice, by double-clicking on the listed record and the record will be pulled forward.

Selecting the Packing List radial will require the user to enter in the desired Packing List number. Depress the “GO” button and the record will be pulled forward.

Selecting the Posted Radial will bring up the following screen:   

The user will then need to select Sales Order, Customer, or All.

If user selects Sales Order, or Customer, then you must enter a Sales Order number or Customer Name in the Red Box.

If user selects All and depresses the "GO" button the following information will be listed:

 

Selected the desired Invoice, by double-clicking on the listed record and the record will be pulled forward.

 

Selecting the All will bring up the following screen:  

 

The user will then need to select Sales Order, Customer, or All.

If user selects Sales Order, or Customer, then you must enter a Sales Order number or Customer Name in the Red Box.

If user selects All and depresses the "GO" button the following information will be listed:

Selected the desired Invoice, by double-clicking on the listed record and the record will be pulled forward.

 

1.2. Edit and Release an Invoice to AR

Find an Un-Released Invoice.  
 
If the Invoice has been <<Released to AR>>  it will be displayed, but Invoice will not be editable.   
 
 
If the Edit button is depress when the Invoice has been released to AR the following message will appear:
 
 
 
 
Once the desired Un-released Invoice Record has been found, the screen will be populated as follows:
 


Depress the Edit button.  

Note:   If the Invoice Setup is set to "Auto Release to A/R" once the Invoice is edited and Saved the Invoice will be Released to A/R.  

 In the Invoice screen, the changeable fields are limited to the Invoice date, the Bill to Customer, and the Invoice Terms.

Enter into the Detail screen:

 

In the Detail screen, the changeable fields are limited to the Price, Taxable box and Freight Charge.

Enter into the Notes screen, and here the user may add Sales Order Note, or Invoice Footnote. 

Bcause the Packing List has already been released and is usually on its way to the customer, other items within this module can NOT be modified.

Depress the Save record icon.  If set to "Auto Release to A/R" within the Packing List/Invoice setup module, upon Saving the record the Invoice will be Released to A/R.   If set to "Manual Release to A/R" within the Packing List/Invoice Setup module, the following options will appear.
 
If the user selects the “Save & Print Invoice,” the invoice will be printed to the Default Printer, but WILL NOT be released to A/R and will be forward to the Invoice Batch to be released to A/R at a later time.  

If the User Selects the “Save to Batch & Do Not Print Invoice.”  The invoice will NOT be printed and WILL NOT be released to A/R and will be forward to the Invoice Batch to be released to A/R at a later time.
 
 

To Manually release an Invoice to A/R, depress the      button and enter password.  A list will display all the unreleased invoices, and user can multi-select what invoices need to be released.
 
 
 
Once user has selected the Invoice(s) they would like to release they may click on the OK button and Invoices will be updated as Released to A/R and records will be created in the Accounts Receivable, or click on the Cancel button to abandon changes.
 
 
1.3. Create a Manual Invoice

Note:    A manual invoice is NOT created in this module.  Instead, it’s created in the Packing List module as a Stand-Alone Packing List.