1. Accounts Receivable Check Returns

1.1. Prerequisites for A/R Check Returns

Users MUST have full rights to the "Returned Checks" in Accounting Security .   Users with “Accounting Security Supervisor” rights will automatically have access.


Existing A/R Cash Receipt
1.2. Introduction for A/R Check Returns
If the bank returns a check, the user may record the Check Return in this module.  Completing the transaction will credit the Bank Account in which the check was deposited, and reverse the application of the funds made in the Bank Deposits module.  Additionally, the A/R Aging will update, if applicable
1.3. Fields & Definitions for A/R Check Returns

A/R Check Returned Recording - Field Defintions 
 

Date Range The initial screen displays a date range of approximately the last two weeks, in which to search for checks deposited from a customer. The user may modify the date range by selecting either the beginning or ending date and entering an alternate date. Pressing the plus (+) or minus (-) keys while a date is selected will increase or decrease the date by a day for each press of the button. Double clicking on the date field will produce a calendar from which to choose a different date.
Check/Advice

The number of the check or advice returned by the bank.
Amount

The $ amount of the returned check.
Date Return Recorded Today’s date will default, but the user may override
Account No.

The user defined number assigned to the bank account where the deposit was made.
Bank

The user defined name of the bank where the deposit was made.
Account Type

The user defined bank account type – Checking, Savings, etc.
Account Name

The user defined bank account name – usually the same as the General Ledger account title

If lit in red, there is a note regarding the returned check.

1.4. How To ...... for Check Returns
1.4.1. Add Check Returns

Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password

The following screen will be displayed, select Accounting/Accounts Receivable/A/R Check Returns  

  

The following Screen will be displayed:

Depress the Add Record icon will then prompt the user to enter a Customer Name. The user may enter the Customer Name in the red search box, or move the cursor to the selected Customer and double click on the line. By default, only active Customers are shown, but if the user wishes to see inactive Customers, then clicking on the Inactive box will display both types of Customers.

 

Selecting a Customer will then cause a list of checks in the date range from that Customer to be displayed.

 

The user should then select the Check being returned by double clicking on the line.  

After the appropriate Check is selected, the original screen is populated with the data. The user may then enter a note about the Returned Check, if desired. Depress the Return Check Note.  Depress the Edit button. Type in the note.  Depress the Save button.  Depress the Exit button.

 

Upon validating that the information is accurate, the user may Save the Returned Check record or the user may Abandon the operation. 

Saving the record credits the Bank Account and reverses any Cash Receipt transactions associated with the Returned Check.
 
1.5. Reports for Check Returns

To obtain the AR Check Returned Reports within the Web, select the WEB Print button from the ManEx action buttons at the top of the screen.  For further detail on How the Reports work within the Web refer to Article #5477.

Note:  In order to access the Reports within the Web the Company Root URL must be setup within the System Appearance module and user must be linked to web within the System Security Module.

 

Select the Report Type:  AR RETURNED CHECK - A List of Reports will be displayed that are available on the Web for AR RETURNED CHECK


To obtain the AR Check Returned Reports, select the Print button from the ManEx action buttons at the top of the screen.  



The following reports screen will display a list of reports that are available on the ManEx Desktop:  




Highlight the report and depress the OK button.
 
A/R Returned Checks Information
 
 
Enter a "Start of Range" Date in format "yyyy-mm-dd" or check the "No Lower Value" box.  Enter a "End of Range" Date in format "yyyy-mm'dd" or check the "No Lower Value" box. Note: User must enter either a Start or End of Range date or both in order for report to print.

Depress the OK button.
 
 
The following report will print: