1. Fields & Definitions for the Bank Accounts Setup

 
Bank Accounts
 
Bank The name of the bank.
Account Title The exact same as the G/L account title
Type of Account Checking, Savings, Money Market, etc
Account Number

The Bank’s account number, not the G/L account number.
Balance The bank balance is maintained in a real-time mode by ManEx. This balance is updated for deposits to or checks written from the account even though the data is not yet posted into the General Ledger.  The balance will also pick up any Journal Entry into the bank account once the Journal Entry is posted.   
 
Name of the Bank The name of the bank.
Inactive This will allow the users the ability to mark a Bank Account as Inactive. Any Bank Account with an Inactive status will no longer be available for selection when processing new records throughout accounting, yet the data associated with this Bank Account will still be available for transaction history purposes.
 Virtual  used in currency transfer and check module (if FC installed)  Only the banks that are not virtual can be selected in currency transfer, Check Batch Scheduling and Check maintenance
 Preferred Not used at this point in time
 Preferred for Deposits Not used at this point in time
 Preferred for Withdrawal
 Used in currency transfer and check module (if FC installed).  Only the banks that are preferred for withdrawal can be selected in currency transfer and Check Batch Scheduling. 
   
Account Title The exact same as the G/L account title
Account Type Checking, Savings, Money Market, etc
Account Number

The Bank’s account number, not the G/L account number.
Bank Account G/L Number The General Ledger number as assigned in the General Ledger Account Setup screen.
Bank Charges G/L Number The General Ledger number as assigned in the General Ledger Account Setup screen.
Interest Earned G/L Number The General Ledger number as assigned in the  General Ledger Account Setup screen.
Check Numbering Select whether or not you want the Manex system to automatically assign the check number.
Last Check Number Used Type in the last check number used.
Bank Balance
This field is NOT editable, even when setting up a new Bank Account.    When setting up a new Bank Account that has never been used by the user, the Bank Balance needs to be 0.00 at initial setup and any Deposits or Checks written from this account (even though the data is not yet posted into the General Ledger) from this Point forward processed through the ManEx System will properly update the Bank Setup Balance at the same time it updates the General Ledger Account number balances, keeping the two balances in sync.    

If the Bank Account being setup carries a balance, but has never been used in the ManEx system before, the Bank Balance within the Setup needs to be 0.00.  Then the user will be required to generate an "OPENING" Journal Entry which will Debit the Bank Account General Ledger number.  Once the Opening Journal Entry has been posted to the GL, both the Bank Setup Balance and the GL Account number Balance will be updated keeping the two balances in sync. 
   
 e-Bank Information  will open screen that will allow you to populate the e-Banking information for the Highlighted Bank.  See Article #5979
   
   
 
 
 
 
 
1.1. eBank Setup Directive Button

Fields and Definitions for eBank Setup

 

 

 

Originator (Name on Account)  This would be the your name associated with your Bank Account
Address The bank institution address information
 City  The bank institution City
 State  The bank institution state
Postal Code/Zip The bank institution zip code
 Country The bank institution country
 Phone The bank institution phone number
 Fax The bank institution fax number
 Attention Person or department at bank institution
 E-Mail email address for the bank institution 
 Originator Bank Name This is the Bank name carried forward from the prior screen for highlighted record. 
 Originator Bank Account Number This is the bank account number carried forward from the prior screen for the highlighted record 
 Bank Branch The bank institution branch 
 Bank Routing The bank institution routing number
 Bank ID/SWIFT  international bank code that identifies particular banks worldwide. It's also known as a Bank Identifier Code (BIC). CommBank uses SWIFT codes to send money to overseas banks. A SWIFT code consists of 8 or 11 characters
 Country Code The bank institutions country code 
 Default Payment Type Choose from the following options:  
       CHECK
     WIRE TRANSFER
     ACH
     ONLINE BANKING 
     CREDIT CARD, BANK DRAFT
 Next E-Reference #  The next desired reference number that will be assigned to the next e-record
 Automatic Number if checked the system will assign the next reference number automatically