1. General Ledger Post Defaults
1.1. Prerequisites for the G/L Post Defaults
Complete the attached worksheet and  "Mark as Completed RoadMap Section C Item 2-e"  before continuing the setup.
 
General Ledger Accounts must be completed before using this section.
 
See Article #4342 for the prerequisites required.
1.2. Introduction for the GL Post Defaults
All GL default posting defaults for sales, inventory, earnings, etc. are set up here. User has three options to release and post records.

The first option is to Manually Release after Review and Manually Post after review for all items. 

Another option will be to AUTOMATICALLY Release transactions as they occur and Post after Review.

And a third option will be to AUTOMATICALLY Release AND Post transactions as they occur.

Furthermore, you will be able to make these selections for each of the 17 types of transactions involved in our General Ledger.

On the same screen will be shown and be editable the ability to grant permission (or not) to allow posting to Prior Fiscal Years, Prior Periods and Future Periods, as well as assign account numbers for Retained Earnings, Current Earnings and Suspense Account.

 
1.3. Fields and Definitions for GL Post Defaults
 
 
 
Retained Earnings Assign an account to the Retained Earnings from the pull down.
Current Earnings Assing an account to the Current Earnings from the pull down.  This is the account the current earning are reported on for the balance sheet until the fiscal year is closed.
Suspense Account Assign an account to the Suspense Account from the pull down.
Prior Fiscal Year Select the appropriate radio to either allow posting to Prior Fiscal Years or NOT to allow posting to Prior Fiscal Years
Prior Periods Select the appropriate radio to either allow posting to Prior Periods or NOT to allow posting to Prior Periods
Future Periods Select the appropriate radio to either allow posting to Future Periods or NOT to allow posting to Future Periods
Immediate Auto Release & Post to G/L without Review This means that when the transaction is saved or approved in the originating screen it is automatically posted to the General Ledger without having to go through any release or posting screen for review. 

If posting to Prior Fiscal Years, Prior Periods or Future periods is set to NO, then no types of transactions can be set to Immediate Release/Immediate Posting.  If any types of transactions are set to Immediate Release/Immediate Posting, then no restrictions can be placed on posting to Prior Fiscal Years, Prior Periods or Future periods.
Auto Release & Manual Post after Review

This means that when the transaction is saved or approved in the originating screen, the transaction is automatically released and placed in the released tables and then has to go through the posting routine to be posted to the General Ledger manually.
Manual Release after Review & Manual Post after Review

This means that the transaction must be manually released and then manually posted as two separate activities.

If users change the Posting Defaults they will receive a warning that they should make sure that ALL records have been released and posted before changing the posting default.    ManEx strongly suggests NOT changing the Posting Defaults once they have been setup. 

NOTE: Changing the Posting Defaults could result in loss of records.
 
 
 
 
1.4. How To .........
1.4.1. Setup the GL Post Defaults
Enter the SQLACCTSETTING.EXE   (within the ManEx root directory) 
 
This action will then prompt the user for a password
The following screen will be displayed,  enter the G.Ledger/G/L Post Defaults

The following screen will be displayed:
 



The user may modify this data by use of the Edit button.  At the conclusion of any EDIT activity, the user must depress the Save  button to save the changes or depress the Abandon changes button to abandon the changes.

If posting to Prior Fiscal Years, Prior Periods or Future periods is set to NO, then no types of transactions can be set to Immediate Release/Immeditate Posting.  If any types of transactions are set to Immediate Release/Immediate Posting, then no restrictions can be placed on posting to Prior Fiscal Years, Prior Periods or Future periods.
 
If users change the Posting Defaults they will receive a warning that they should make sure that ALL records have been released and posted before changing the posting default.  ManEx strongly suggests NOT changing the Posting Defaults once they have been setup.  NOTE:  Changing the Posting Defaults could result in loss of records.

Note:  That the Retained Earnings and Posting Suspense Posting accounts defined above must have the class of posting as determined in General Ledger Account Setup. The Current Earnings must be the YTD Net Income account from the Balance Sheet Equity section and must have the class of Closing.

Where Used:  This Setup is required to be completed prior to posting accounting activity.  ManEx strongly suggests not changing the Posting Defaults once they have been setup.  Changing the Posting Defaults could result in loss of records.

After completing this section Mark as Completed in RoadMap in Section C Item 2-e»