Enter Min number of characters allowed in the password: Minimum 1 Maximum 10  (Defaults to 1)

Enter number of days you want to warn the user in advance that their password is about to expire.  This warning will only appear to the users, which have "User cannot change password" option enabled. 

Select the SQLACCTSETTING.exe ICON (within the Manex Root Directory) to begin the security setup.   This action will then prompt the user for the password, and display the following screen.
Note:  Only users with Accounting Security Supervisor rights, or Accounting Setup rights will be able to access this module.
Users that do not have Accounting Security Supervisor rights, or Accounting Setup rights will receive the following message and system will abort.

Then selecting the Access Level menu, the following screen will be displayed.   Only an Accounting Security Supervisor will have Add or Edit rights.  Other users will only have view rights.  

Each button performs a specific function.  For a list of those functions, please refer to Button Description/Definitions 

Adding User Access Security:

Press the Add icon, and then enter User ID, Users Initial, Users Last Name, Users First Name, Users Middle Initial or name, and users e-mail address (if applicable).

 

Assign a Work Center to the user from the pull down.  (Optional)  Production Employees should be assigned to a Work Center.  The work center will identify the user on some transactions and reports processed.
Assign a Department to the user from the pull down. (Optional)  Administrative or support personnel should be assigned to a Department.  The department will identify the user on some transactions and reports processed.

Assign user a password (number of characters will be based on Security Setup).  The password used will identify the user and include their initials on each transaction processed.  Verify password.

A “Home Screen” can be assigned to the user so that the preferred module will open once the user types in his/her password. Once the Assign Rights tab is filled in, depressing on the Home Screen down arrow will bring up a list of all modules for which the user has rights. Select the preferred opening screen for that user.  Depress the Save button. T he next time the user logs into the system, his/her selected home screen will appear.

"User must change password at next login"  At the login to ManEx the system will check if "User must change password at next login" is checked.  If it is checked the system will show two new fields "New password" and "Confirm password" and ask user to enter new password, which has to be different from the one already entered.

"User cannot change password"   The next system check is for the password to expire and if "User cannot change password" is checked a warning will be displayed, (depending on the number of days setup in Security setup screen).  Once password expires user will receive a warning notice that the password has expired and they must see the system administrator.  

"Password never exipires"   This is the default when entering a new user. 

"Number of days after which password is expired and new password has to be entered (0-means never expired)"   This field is used in conjunction with "User must change password at next login" and "User cannot change password"  If N days is entered for password to expire and "User must change password at next login" is checked, this means that the user has to enter new password every N days.  When the password expires the user will be prompt with two new fields (New and Confirm password) to enter new password.  A new modified date will be saved along with new password.  If N days is entered for password to expire and "User cannot change password" is checked,  the user will receive a message that the password is to expire, once the password has expired they must report to the system administator for new password.  If "Password never expires" is checked this field is disabled. 

Last time password was entered/modified  This will record the date and time the password was entered/modified. 

Supervisor  This field is for reference only.  A supervisor can only be setup in the Security System module.  

 

Note:  Use the scroll bar to move up or down and be sure to save before exiting this screen.  For users who will have all rights to a module, the administrator may click on the “ALL” button to populate all screens or report access.  For users who will have access to nearly all modules, an “X” button at the top of the screen will populate all checks, then the administrator can uncheck the “ALL” button on specific modules to remove access to those modules.

Current users’ rights will not take effect until saving and exiting the ManEx System and re-entering the system.  Note:  The password to use upon saving is NOT the one you’ve just set up.  Use an older Supervisor’s password or the master password.

ManEx allows you to setup access levels by a module basis or by sub-module, depending on the module.  The system allows a company to define specific rights within a module for a specific user, to control users’ rights within the program.  With proper utilization, you can secure key information and at the same time maintain worker efficiency.  The rights that are available are as follows:

See Article #3612 for more information on the options available within some of the Security Line Items.

Find a User

The following screen will appear:

Depress the Edit action button.  All fields within this screen become editable. Except for the Supervisor field, this field is only editable in the Security System module.

Depress the Assign Rights tab and you can change security rights for all accounting modules at this time.  Security rights for all other System modules must be setup in the Security System module.

When changes are complete depress the Save changes action button to save changes or the Abandon changes action button to abandon changes.