Description of fields:
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User ID
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This user ID is used by the system for tracking purposes (8 characters)
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User Initials
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This initial is used to display as a stamp when a user changes or adds information within a module. (3 characters)
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Last Name
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Users last name (15 characters)
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First Name
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Users first name (15 characters)
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Mid Name
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Users middle name or initial (15 characters)
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E-mail Address
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This is the e-mail address for this employee
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SPA (Secure Password Authentication)
| User ID |
e-mail address |
| Password |
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Work Center
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This is the work center to which an employee is assigned.Production employees should be assigned to Work Center (pop-up menu)
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Department
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This is the Department to which an employee is assigned.Administrative or support personnel should be assigned to a Department (pop-up menu)
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Password
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Each user needs to be assigned a password (number of characters will be based on Security Setup maximum of 10 characters). The password used will identify the user and include their initials on each transaction processed. (number of characters will be based on Security Setup)
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Verify Password
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This field is where the password is re-entered, to verify that the password entered is correct. (10 characters)
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Home Screen
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A “Home Screen” can be assigned to a specific user so that the preferred module will open once the user types in his/her password
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User must change password at next login
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At the login to ManEx the system will check if "User must change password at next login" is checked. If it is checked the system will show two new fields "New password" and "Confirm password" and ask user to enter new password, which has to be different from the one already entered.
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User cannot change password
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The next system check is for the password to expire and if "User cannot change password" is checked a warning will be displayed, (depending on the number of days setup in Security setup screen). Once password expires user will receive a warning notice that the password has expired and they must see the system administrator.
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Password never expires
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This is the default when entering a new user.
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Number of days after which password is expired and new password has to be entered (0-means never expired)
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This field is used in conjunction with "User must change password at next login" and "User cannot change password" If N days is entered for password to expire and "User must change password at next login" is checked, this means that the user has to enter new password every N days. When the password expires the user will be prompt with two new fields (New and Confirm password) to enter new password. A new modified date will be saved along with new password. If N days is entered for password to expire and "User cannot change password" is checked, the user will receive a message that the password is to expire, once the password has expired they must report to the system administator for new password. If "Password never expires" is checked this field is disabled.
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Last time password was entered/modified
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This will record the date and time the password was entered/modified.
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Exempt
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This field is for future use. Right now all it does is carry forward to the user shift setup screen, but does not affect any data.
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Supervisor
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If this box is checked this user has full rights to all the system modules (except for the accounting modules). This field is only editable in the Security System module
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Accounting Security Supervisor
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By clicking your mouse on this field, you automatically assign full supervisory rights to all the accounting modules and it is not necessary to assign access rights
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The module list settings will be set at no access by default when assigning a new person to the password system. This default setting can be changed to give user access rights as indicated above. We strongly suggest that the system manager have two passwords and access rights just in case the supervisor is locked out of one password. Then there is an alternate way to log in and manually log out your other password.Note: There is NO way to view a password in ManEx. All information relating to the actual passwords is encrypted and even ManEx System cannot determine a password once it has been entered into the system. So, it is recommended that the System Administrator record and maintain the passwords in a secure location, as odds are nearly 100% that ueach user will forget their password, sooner or later.
There are Options available within some of the Security Line Items.
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