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Maintain Recurring AP’s tab Field Definitions
RECURRING INVOICE INFORMATION
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To Close the highlighted Recurring AP record |
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Supplier
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Supplier Name
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Invoice Number
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The Invoice No
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PO/Reference No
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The PO number or other reference.
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Description
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The description of the recurring payable. |
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Payment Amount
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The amount of the recurring payment for each payment made.
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Payment Terms |
| First Payment |
The date the 1st recurring payment is scheduled to be made. |
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Type
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The type of recurring payment, either Fixed (a definite number of payments) or Open (number of payments is indefinite).
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Frequency
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The payment interval, either monthly, quarterly, Bi-monthly, or Weekly
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Number of Pmts - Orginal
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The Original Number of payments (if Type is defined as Fixed).
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Number of Pmts - Remaining
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The number of payments remaining (if Type is defined as Fixed).
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Setup Date
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The date the Recurring AP was Setup. |
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Last AP Generated
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The last scheduled payment date which was generated via the Generate Recurring AP’s tab.
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If lit in red, there is a note regarding the highlighted item.
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This screen will display the confirm and remit to address for the supplier.
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RECURRING INVOICE DETAIL INFORMATION
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Itm
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The item number on the Invoice
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Description
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The description for that line item on the Invoice.
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Quantity
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The Qty for that line item from the Invoice. We allow a fraction of a whole number in the qty within this module, because user may need to create a manual invoice for something that is measured in inches, feet, etc. Or another example is an invoice for 1.75 hours of work on something.
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Price Ea
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Price each for that line item from Invoice.
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Total
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Total Price for that line item from invoice.
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Tax PCT
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Tax that was charged for that line item from invoice.
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GL Number
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The General Ledger Account number where the payment will be charged.
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Depress this button to Add another item |
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Depress this button to Delete a highlighted item |
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If lit in red, a note exists regarding the highlighted item
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Total Tax
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This is the total of the sales tax on all of the line items.
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Total Incl Tax
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This is the grand total of the invoice due the supplier.
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Date Last Changed
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The last date on any changes made to the Recurring AP record.
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Changed By
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The users initials from the last change to the Recurring AP record.
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Reason
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The reason for the Recurring AP record.
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