The Packing List Module is used to record the details of shipments to customers.

The Packing List is created when the user has completed assembly, or pulled parts for an order and the order is scheduled to ship. There is also provision for a stand-alone (manual invoice) packing list.

Note:  In order to initiate the packing list, the Sales Order MUST have the Order Acknowledgment box checked, indicating that it is OK to ship the product to the customer.  For further Detail See Article #1150.

Packing List tab field definitions

 

Detail tab field definitions

Buttons

	If there is a Sales Order associated with the shipment, depressing this button will display the Sales Order line items for the user to select for this shipment.
	Depressing this button will allow the user to add a manual item to the Packing List.
	Highlighting a line item and depressing this button will delete the line.
	This button is depressed to enter Sets of Serial numbers to ship
	For the line item highlighted, this field is for any applicable notes.

History tab field definitions

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management/Packing List Management/Packing List Management

The following screen will be displayed. 

Pressing the Add Button displays the following sequences:

If the user elects to add by Sales Order, a screen appears listing Open Sales Orders in numerical order, along with the Customer Name, Customer PO, and if applicable a "T" under the RMA coulmn. The user selects the Sales Order number by either entering it into the box, or scrolling down the list and clicking on the selected order.
If the user elects to add by Sales Order/Customer, a screen appears listing Customers.   Select Active or Inactive Customers by checking the appropriate box. The user selects the customer by either entering it into the red box, or scrolling down the list and clicking on the selected Customer.
Then a list of all of the selected Customer Sales orders are shown in numerical order, along with the Customer Name, Customer PO, and a "T" for an RMA (If applicable).  The user selects the Sales Order by either entering it into the box, or scrolling down the list and clicking on the selected order.
If the user elects to add by Stand Alone, a screen appears listing all Customers.  The user selects the customer by scrolling down the list and clicking on the selected Customer. See procedures below to Add a Stand Alone Packing List (Manual Invoice).

Once the Sales Order selection has been made, the Packing List screen is popluated with the appropriate data based on the default shipping destination established for the customer selected:

If Manual is selected for Packing List numbers in Number System Setup user will need to enter P/L No.

Move cursor to the Frt Amt (Freight Amount) field. The user may then enter the amount of the freight charges for the shipment. (These may also be entered during the invoicing, if the freight amounts are not yet known).

After completing the Packing List information screen, the user clicks on the Detail Tab

In this screen, the user defines the material to be shipped.

The user may choose from one of the directive buttons to proceed:

If the user has selected the Add Sales Order Item(s) option, and user receives the following message, it may be due to the status of the line item on the SO.  If the line item Status on the Sales order is Admin Hold or Mfgr Hold you will receive this message when creating the PL.




If the user has selected the Add Sales Order Item(s) option, the following screen will appear:  Note:  Each item defined on the Sales Order will be displayed on this list for user to select from.  The user can highlight and add one item at a time, or highlight and add more than one at a time.  If the sales order has many lines and only a few are NOT being shipped, the user can add them all, and delete the lines that do not apply. 

Highlight the appropriate Sales Order line item.  Depress the OK button and the sales order line item(s) will populate the detail screen.

The user then completes the quantity column with the amount of product shipped for this packing list.

 

The following message will appear if the part requires a certificate and the "Done" box has NOT be checked.  The packing list will NOT be allowed to be saved until checking off the certificate required "Done" box.  

 

 

 

The following message will appear if the user is attempting to ship product out of FGI that was not originally transfered into FGI from a Work order that was associated to that Sales order.  This is just a warning that you will be releaving stock that was transfered into FGI from a Work order that was associated to a different Sales order, and is asking the user if they are sure that is what they want to do?  It does not hurt anything to answer yes, the only thing that might happen later down the road is the product that you had transfered  into FGI from a different sales order has already been shipped against this Sales order or packing list. 

 

Depress the Yes button. 

 If the user attempts to ship a product with no or not enough available inventory, ManEx advises the user and prompts to cancel the transaction.

TIP Users may modify the appearance of the columns on the spread sheet by click and holding on the column header description, and slide the description to the right or left, then releasing the mouse button. The width of the columns may also be modified by click and holding on the right edge of the column header and sliding the border right or left.

As the user completes a quantity shipped, ManEx produces an inventory allocation table displaying the available and reserved inventory on hand for the product being shipped if there is more than one location. If the Sales Order allocated product for this order, the quantity will be shown in the Reserved Qty column.

Enter Ship Qty.

If the product and the work order were identified as requiring serial numbers and there are no products available in inventory with the appropriate serial numbers, the following message will display:

Depress the OK button.  The transaction will be cancelled.

If the product and the work order were identified as requiring serial numbers and there is product available in inventory the following screen will display:

Use the > or >> button to move the Serial Number into the Ship Prepared Serial Number column. Depress the OK button. The serial numbers will display in the Serial Number Entry window. The serial numbers will print on the packing list.

 

 

If user receives the following message when trying to ship out parts:

 

 

The user may return to the SO, depress the Edit button and double click on the Order Qty  field.  The available MFGRs will be listed and the users can make the needed changes.

 

 

Return to the Packing List module and the record can then be processed.  

If the user selects Add manual item, the user will be prompted for the sales type:

Depress the down arrow for Sales Type and the following list will appear:

Highlight and click on the Sales Type of Interest and the following screen will appear:

The Revenue GL number and the Cost GL number will update. Note:  When creating Stand Alone Invoices users should not select the same GL account number that is entered in the Actsetup for the Account Receivables.  IF you do, then the resulting transaction will debit and credit both the sane GL account number.   Depress the OK button.

The user will be prompted for Quantity, Back Order amount, Description and Units of Measure.

The user may enter notes of any length for a line item by highlighting the appropriate line item and then selecting the Item Note.

If the user wishes to establish shipping instructions, then pressing on the screen tab Ship Inst will bring up the following screen.  These notes will appear on all Packing Lists created for the same Sales Order.

Tabbing on the History tab will bring up the following:

This will give you the Shipping History of the Part highlighted in the Detail screen.

In addition to special notes to the shipping department, tabbing to the Notes screen, there are two additional areas for notes: the Sales Order Notes, and the Packing List Footnotes. The Sales Order Notes will be maintained in the ManEx system for review by other users and will be displayed on all the Packing Lists created for the same Sales Order, and the Packing List Footnotes will be added to the packing list when printed. 

When the user has completed all of the information needed for the packing list, the information must be saved.

Note: The Packing List MUST be printed for the shipping information to advance to Invoice Administration.

If the user has set the system setup to Manual Invoice numbering, then ManEx will prompt for the invoice number to be used for the packing list.

If automatic numbering is used in the setup, then ManEx will supply the invoice number, and close the screen.

Hold for Credit Limit

If the user has elected "Enforce Credit Limit at Shipment" feature in AAccounting Setup/Accounts Receivable Defaults,  the following message will appear if a non-supervisor attempts to ship:

 

 

The program gets the total Accounts Receivable (AR Aging) + Not Posted Invoice (invoice not printed out of the Admin/Invoice module) + Open SO Amounts.  Compares it to the Credit Limit setup in the Customer Information module.

This is based on having the "Include Open Orders for Credit Approvals for Shipping" option checked, (within the Print PL/Invoice setup module) (if you do not want to include open Sales Orders you would want to uncheck this option) and the "Enforce Credit Limit at Shipment" option checked, (within the Sales-A/R setup module)(uncheck this option if you do not want to Enforce the Credit Limit at Shipment). 

Make sure that these options are marked properly to get the results you are expecting.

Depress the OK button,  and enter a supervisor password or a password for a user with rights within the Security module, that has the ability to approve the credit limit exceed message. The following warning will appear:

To continue, select "Yes" to abandon select "No".

Add a Stand Alone Packing List  

Add by Stand Alone procedure is the ONLY way that a manual invoice can be created. 

If the user elects to add by Stand Alone, a screen appears listing Customers.  The user selects the customer by either entering it into the red box, or scrolling down the list and clicking on the selected Customer. Decide between Active or Inactive customer by checking the appropriate box. Type in the Customer name or highlight the customer and double click to select. Once the customer is selected, you will be prompted for your password. The following screen will appear:

 

Go to the Detail Tab, and select Add manual item, the user will be prompted for the Credit G/L Number:

Depress the down arrow, select to Find By either Account Type or Account Numbers. 

If you select by Account Type, the GL Type box will be enabled.  Depress the down arrow next to the GL Type box and a list of accounts will appear. Select the desired GL Type.

Once the GL Type is selected the Account number box will be enabled.  Depress the down arrow next to the Account Numbers box, and only the G/L accounts within that range will appear.  Select the desired GL account number.

If you select by Account Numbers, the Account Numbers box will be enabled. Depress the down arrow next to the Account Numbers box, and the list of ALL of the G/L Account numbers will appear. Select the desired G/L account number.

The user will be prompted for Quantity, Back Order amount, Description and Units of Measure.

Finish the process as detailed above.

Note: The user may edit a Packing List up until the time it is released to Invoice.   Once the Packing List has been "Released to Invoice" no edits are allowed.

 

After activation, "RMA Management" access for each user must be setup in the ManEx System Security module.  Users with “Supervisor Rights” will automatically have access.

The Return Material Authorization module notifies receiving to expect a return from a customer.

Once the material is received back from the Customer, this module is used to record the receipt, create the Re-Work Work Order, adds the product into the work order, and the applicable Credit Memo. Once the RMA is received, a Credit Memo automatically forwards to the Accounting Accounts Receivable Credit Memo module, if a dollar amount was entered for the return.

When the re-work/replacement is ready to re-ship, a Packing List and Invoice can be created.

RMA Receiver Tab Field Definitions

Customer	This is the name of the Customer who returned the material.
RMA Receiving Number	This is the unique number assigned to the RMA Receiver.
Ship From	This is the Customer’s address from which the material was returned.
RMA Receiving Date	This is the date the user’s Receiving Department received the returned material.
RMA Order Number	This is the RMA Order Number assigned in the RMA Management module.See above.
Purchase Order	The was the customer’s original purchase order number for the original Sales Order.
Attention	This is the contact name at the Customer.
Ship Via	This is the original carrier for the original Sales Order.
Freight Amount	This is the freight originally charged the customer on the original Sales Order.
RMA Order Acknowledgement	This box is checked in the RMA Management module, as explained above.
Freight	This is the freight arrangement per the original Sales Order.
Waybill	This is the Waybill number pertaining to the original Sales Order.
Credit	This is the Customer’s Credit Status with the user.
FOB	This is the original FOB terms pertaining to the original Sales Order.
Entered By	These are the user’s initials authorizing the material return in the RMA Management module.

RMA Receiver Detail Tab Field Definitions

Customer	This is the name of the Customer who returned the material
RMA Receiving Number	This is the unique number assigned to the RMA Receiver.
Ln	The line number of the Return Material Authorization or the line member of the order to be re-worked/replaced and returned to the customer.
Part Number	The user’s internal number for the part or assembly.
Rev	The revision number pertaining to the Part Number.
Class	The user’s classification covering the Part Number.
Type	The type within the classification covering the Part Number.
Qty	It’s the amount of the original order which the customer is returning. See Article #1240 for more detail on why the system will not allow user to enter in a fraction of a number, and an alternative.
Back Order	The amount of product still expected to be returned by the customer.
Description	The user’s description covering the Part Number.
UOM	The unit of measure pertaining to the product.
	This button allows the user to add items from the RMA Management module.
	This button allows the user to delete the highlighted line.
Packing List Ship Date	The date the Original Packing list was created.
Warranty Expiration	The date the warranty originally extended to the customer expires.
Serial Number Entry	The serial numbers pertaining to the items returned.
	The note pertaining to the Part Number as entered in the Inventory Master.

RMA Receiver Notes Tab Field Definitions

RMA Note	This is the internal note used by the user regarding the Return Material Authorization as entered in the RMA Management module.
RMA Receiver Note	This is a note that will be displayed on the RMA Packing List.
Credit Memo Reason	This is the note created when the Credit Memo was created.

RMA Receiver Work Order List Tab

If the RMA Management module called for a re-work or replacement in addition to authorization of the return of material, the system will have created a Work Order.  Information regarding any such Work Order will appear in this tab.

RMA Receivng Work Order List Tab Field Definitions

Ln	The line number of the Return Material Authorization or the line member of the order to be re-worked/replaced and returned to the customer.
Part Number	The user’s internal number for the part or assembly.
Rev	The revision number pertaining to the Part Number.
Class	The user’s classification covering the Part Number.
Type	The type within the classification covering the Part Number.
Description	The user’s description covering the Part Number.
Work Order Number	The unique number assigned to the Work Order for Re-Work or Replacement
Work Order Due Date	The date the Work Order is scheduled to be completed.
Build Quantity	The number of units to be re-worked or replaced.
Back Order	The number of units still to be shipped.
Work Center	The name of the Work Center where the Work Order is currently.
Quantity	The quantity of the Work Order currently at the Work Center

No Journal Entry is created in the RMA module, however the system was collecting the JE components from that module as follows:

Assume that the original sale was for 10 units @ $100.00 each, with a standard cost of $80.00 each and freight charged the customer of $15.00.

At the time the user selects the original Invoice number in the Return Material Authorization module, the system “remembers” the original accounting entry that was created at the time the original Invoice was printed, which was:

Debit Accounts Receivable – Trade  $1,015.00

Debit Cost of Goods Sold  $800.00

Credit Sales  $1,000.00

Credit Finished Goods Inventory  $800.00

Credit Freight Income  $15.00

When the user enters the “return quantity” (the one entered as a negative quantity), the system will remember that the original cost of sales was $80.00 per unit.

The user then enters the pricing on the item to be returned on the Pricing page of the RMA module.

The pricing entered can be any amount up to the amount of the original pricing of $100.00 per unit. And so the journal entry component for the debit to the sales account is 2X $100.00 = $200.00, in this example.

The user selects the sales and cost of goods general ledger accounts to be used per the Sales Type column:

And so, the sales account number selected will be debited for $200.00 once the journal entry is created, upon the actual receipt of the returned item.And the related Cost of Goods sold account will be credited for the $160.00.

If the return is to be reworked and then returned back to the customer, the user creates a second line item on the RMA using a positive quantity which is in actuality creating the RMA Sales Order and an eventual invoice upon shipment.

The journal entry and the applicable Credit Memo for the returnis created in this Return Material Authorization Receiving module.On this screen, the user indicates the amount of freight to be credited, such as a pro rata 2/10 of $15.00, or $3.00, for example:

After the user types in the quantity received on the Detail page and depresses the Save button, several things happen all at once:

The Journal Entry is created as follows and forwards to the Release to General Ledger module:

Debit Sales  $200.00

Debit WIP  $160.00

Debit Freight  $3.00

Credit Accounts Receivable $203.00

Credit COGS  $160.00

1. The Credit Memo is created for an amount of $203.00 total.  If the original invoice is still open, the amount of the credit memo will net against the original invoice leaving an open balance of $812.00, $1,015.00 minus $203.00.   If the invoice is paid than a credit balance will appear on the A/P Aging for the unapplied amount up to $203.00.
2. The e-mail trigger is activated announcing that a Credit Memo has been created.
3. The ReWork Work Order is created.
4. The returned material is placed into WIP.

Once the Rework Work order is released, the user may opt to go into kitting and add line shortages which will be included in the Material Variance once the Kit is closed.Please refer to the Kitting and Shortage Management manual.

From this point forward, the accounting is the same as for a regular order.

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management/RMA Receiver Module

The following screen will be displayed:

To add a new RMA Receiver, depress the Add record action button. The following selection list will be displayed: 

Enter the RMA Order Number into the red box or highlight your choice and double click.  Information from the RMA Management module will be displayed once you enter your password, as shown below:

RMA Receiving Tab

Depress the down arrow to select the appropriate ship from address.

Edit the RMA Receiving Date, if desired.

Depress the down arrow to select the appropriate customer contact, Ship Via, Freight, or FOB.

Enter the amount of freight, if desired.

Enter the number of the Waybill, if desired. 

 All other fields will be defaulted in.

Depress the RMA Receiver Detail Tab.   The following screen will be displayed:

Depress the Add RMA order item(s) button.  A list of products, etc. pertaining to the RMA selected will appear:

You may change the Work Order due date.   NOTE:  The Work Order due dates from the RMA Receiver are generated automatically based on the date the RMA was created. This date may need to be reviewed and adjusted to match the RMA scheduled ship date. MRP will not instruct you to reschedule a rework firm work order, so it is important to make sure all dates match.

Enter the Received Qty and depress the OK button, and the following screen will appear:

Enter the Serial Number to be received into the Receiver Serial No box. Or, select the Serial Number(s) being returned by highlighting and depressing the > button. For multiple serial numbers, hold the CTRL key down while highlighting.  If you want to include all Serial Numbers, depress the >> button.

Depress the OK button.  The Serial Number Entry box will update.

Rework Work Order Serial Numbers

When a Rework Work order is established for a serialized product, the user may select existing serial numbers that are in inventory (finished goods) that are to be reworked. Rework Work Orders will not accept new serial numbers.  When a serial number is placed in the Rework Work Order, the serial number must exist in finished goods, and the number of serial numbers transferred to the Work Order must equal the quantity of assemblies for the Work Order.  The part number for the serial number that is moved into the Rework Work Order does not need to be the same part number and revision as the Work Order.  Thus, if a user wants to upgrade part number 123 rev A to part number 123 rev B, they can transfer the parts to the Work Order and identify the serial number transferred.  Parts may also be changed to a new part number:  Example:part number 123 rev A can be placed in a Rework Work Order for part number 234 rev C.  The only condition is that the quantity and number of serial numbers must match.

You may enter an item Note, if desired.

The completed screen will look like this:

Depressing the Note tab will bring up the following screen:

The credit memo reason will display as referencing the RMA number.  You may add to the Credit Memo Reason, if you wish.

You may add an RMA note or an RMA Receiver Note, if desired.

When RMA is complete.  Depress the Save record action button to save changes, or depress the Abandon changes button.

If you depress the Save record action button, the following message will appear:

To continue the save, depress the Yes button. 

You may not change anything on this screen.

Note: The user can not kit a Rework Work Order. The user may only pull the shortage. Please refer to the Kitting, Allocating &  Shortage Management article.

Note:  If the RMA line number for the negative (returning) item is placed on administrative hold, then receiving will not be able to receive in the parts until it is cleared. 

Credit Memo

In Purchasing Setup it gives the user the option to use PO Dock Receiving.  If this box is checked, the purchases are received at the dock requiring the user to complete a PO Dock Receiving record, listing the supplier’s packing list number and the quantities per that packing list.  An inspection report is printed.  The purchases are inspected and counted.  (If this box is left unchecked the user can skip the PO Dock Receiving step and go directly to the PO Receiving and Inspection record.)

Fields & Definitions

Supplier Name	The Name of the supplier.
PO Number	The Purchase Order Number.
Supplier PL No	The Supplier’s Packing List number.
Receiver No	The user’s receiver number.
	Clicking on this button will bring up a screen listing any shortages for the part number highlighted.  If there are no shortages for this part a message will appear informing user that there are no shortages for this part.
Item	The item number per the Purchase Order.
Part Number	The number the user has assigned to the part.
Rev	The revision number related to the Part Number.
Balance Qty	The un-received quantity portion of the item.
Recv Qty	The quantity received per PO Dock Receiving.  See Article #1240 for more detail on why the system will not allow user to enter in a fraction of a number, and an alternative.  Note: Users must have special access in order to receive overages,  There is a checkbox to allow overages within Security/User Rights for PO Receiving.  Note: The overage is applied to the entire PO order qty - it does not go down to the schedule level.  Example:  If you have an order qty of 100 and an allowed overage of 5% the system will allow you to receive in a total overage of 105.  But if you have only scheduled a qty of 25 and go to recieve in qty of 30 the system will allow you to do so, because it has not met the order overage yet.
Part Class	The classification to which the part number belongs.
Part Type	The type within the class to which the part number belongs.
Description	The description of the Part Number.
Insp	Displays whether Inspection is required as set up in the Inventory Control Management module.
Cert	Displays whether Certificates are required per the Inventory Control Managment module.
Part Mfgr	The name of the manufacturer for listed part.
MPN (Mfgr Part No)	The manufacturers part number for listed part.

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management/Purchase Order Receiving & DMR/Purchase Order Dock Receiving

 

The Following screen will be displayed:

 

The user may edit the Dock Receiving record as long as a related PO Receiving has NOT been done.

1. Find  Dock Receiver.
2. Depress the Edit action button.
3. You’ll be prompted for your password.
4. User may edit the supplier's Packing List Number or the quantity received. The system does allow you to receive more then the PO quantity/Overage.   Note: Users must have special access in order to receive overages,  there is a checkbox to allow overages within Security/User Rights for PO Receiving. 
5. Depress the Save changes action button.

If you try to receive more than the PO quantity, you’ll receive the following warning message:

If you enter YES and depress the Save action button (and if you have exceeded the overage percentage from the Purchase Setup and\or PO line item) you will receive the following warning message.  Note: The overage is applied to the entire PO order qty - it does not go down to the schedule level.  Example:  If you have an order qty of 100 and an allowed overage of 5% the system will allow you to receive in a total overage of 105.  But if you have only scheduled a qty of 25 and go to recieve in qty of 30 the system will allow you to do so, because it has not met the order overage yet.

Receiving is the next step after creating and submitting a Purchase Order.  

In System setup/Purchase Setup it gives the user the option to use PO Dock Receiving.  If this box is checked, the purchases are received at the dock requiring the user to complete a   PO Dock Receiving record, listing the supplier’s packing list number and the quantities per that packing list.  An inspection report is printed.  The purchases are inspected and counted.  (If this box is left unchecked the user can skip the PO Dock Receiving step and go directly to the Purchase Order Receiving & Inspection record.

The user then is required to complete a PO Receiving & Inspection record. This module has a provision for rejected purchases.

For rejected materials, ManEx provides for a PO DMR (Discrepant Materials Receipt) module. The Discrepant Material Receiver is used to receive material which  does not meet the specifications for the purchased part or purchase order.  This module allows for review by the Materials Review Board.  Then, if not acceptable, the material may be returned to the supplier.  The user may reject in the Purchase & Receiving Management module OR may return an item From Inventory.  If an item is returned From Inventory, and the PO has been reconciled, a Debit Memo forwards into Accounting along with the appropriate journal entry. 

For the Highlighted Line Item:

Due Date	The date the item was due to the user’s dock.
Balance	The un-received balance of the order.
Accept Qty	The quantity accepted in Purchase Order Receiving.
Reject Qty	The quantity rejected which will be placed in the Material Review Board warehouse.
Distribute To	This is classification of the distribution of the item when received, either to regular Inventory Receiving or  to Allocate to a specific Work Order or Project.
Requestor	On MRO and Services Purchase Orders, the name of the requestor is indicated.
N/A	For future use.
WO Number	The number of the Work Order for which the item was purchased.
Warehouse	The name of the warehouse where the accepted quantity will be placed.
Location	The specific location within the warehouse.
Note	Schedule notes pertaining to that specific item and scheduled date.
Material Type	The material type listed is at the AVL level
Inspection Required	This will be visible ONLY when selected in the Inventory module.  Check box when complete.  If box is NOT checked user will NOT be able to save record.
Certificate Required	This will be visible ONLY when selected in the Inventory and/or PO module.  Check box when complete.  If box is NOT checked user will NOT be able to save.
First Article Required	This will be visible ONLY when selected in the Inventory module.  Check box when complete.  If box is NOT checked user will NOT be able to save record.
	Enter any special notes pertaining to the 1st article.
Lot Code	Lot Code number assigned to part.
Exp. Date	Expiration date of Lot Code.
Reference	User assigned number or code for reference
Lot Qty	Qty of parts lot includes.
Reject Qty	Qty of parts rejected out of lot.
Serial Number	Serial numbers assigned to parts.
Reject	Check box if that serial number is being rejected.
Insp Exception Note	This information is displayed as reference information for processing the Receipts through the system.
Insp Excep Doc.	This information is displayed as reference information for processing the Receipts through the system.

Directive Buttons:

The Item Inspection Note screen will be editable in the Add/Edit mode within the PO Receiving module (not editable when in view mode).  This button will turn Red when information has been entered.  The information added in the PO Receiving module will also be viewable in the Purchase Order module.

	If this button is displayed in Red related documents have been attached to this item in the ICM module and may be viewed by depressing the "View Inventory Item Related Documentation" button.  For further detail see Article #2396.
	Depress this button to view Item Master Notes for that specific part.  If there are Item Master Notes the button will be Red.
	Depress this button to view PO Item notes entered in the Purchase Order.  If there are PO Item notes the button will be Red.
	Depress this button to view PO notes entered in the Purchase Order.  If there are PO notes the button will be Red.
	Depressing this button will bring up the following screen. If shortages exist for the current line item the button will be Red.  For further detail see Article #105 .

The system shows all the shortages for the part that is received, if:

1. the WO is not closed or cancelled 
2. the WO balance is more than 0
3. the kit line "Ignore Kit" flag is not on
4. the Kit status is "Released"

It is up to the user to decide which receipt has to be applied to which shortage.

Work Order Shortage List field definitions:

Work Order Due Date	The date the Work Order was due to be completed and ready to ship.
Work Order Number	The number of the Work Order.
Customer	The name of the customer listed on the Work Order.
Product Number	The Product number listed on the Work Order.
Revision	The revision listed on the Work Order.
Shortage Quantity	The amount of the Work Order shortage.
Qty Issued	The quantity issued to the Work Order shortage. System does not allow you to issue quantities greater than the shortage quantity.  For more detail see Article #2479.
Balance	The balance of the shortage after issuing parts to WO.
Approved	This will be checked if the AVL that you are receiving is an approved AVL for that shortage.  This will give the users the needed information on screen to make the decision to use or not use a non-approved AVL to fulfill a shortage.

Incoming Receipts field definitions:

PO REC Due Date	The date the Purchase Order Receiving was completed.
Available Qty	The quantity accepted within Purchase Order Receiving.
Warehouse	The name of the warehouse where the accepted quantity will be placed.
Location	The specific location within the warehouse.
Part Mfgr	The manufacturer for the part.
MPN	The manufacturer part number.
Allocated To	If the parts have been allocated to a WO or project when PO was created.
Requestor	On MRO and Services Purchase Orders, the name of the requestor is indicated.
Lot Code	Lot Code number assigned to part.
Exp Date	Expiration date of Lot Code.
Reference	User assigned number or code for reference

Highlight WO Shortage and drag Incoming Receipt here to issue field defintions:

Work Order	The number of the Work Order.
PO Rec Due Date	The date the Purchase Order Receiving was completed.
Warehouse	The name of the warehouse where the accepted quantity will be placed.
Location	The specific location within the warehouse.
Part Mfgr	The manufacturer for the part.
MPN	The manufacturer part number.
Qty Issued	The quantity issued to Work Order Shortage
Lot Code	Lot Code number assigned to part.
Exp Date	Expiration date of Lot Code.
Reference	User assigned number or code for reference

 

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management/Purchase Order Receiving & DMR/Purchase & Receiving Management module

The following screen will be displayed:

1. To Find an existing PO Dock Receivier, depress the Find action button at the top of the main screen and the following selection screen will be displayed.    Select the desired Filter: by selecting the appropriate radio button - Open Receivers, Closed Receivers, or All. Select the desired Find: by selecting the appropriate radio button - PO No., Supplier, Receiver No., Inventory Part No., Inventory Mfgr Part No., All, MRO Part No., MRO Mfgr Part No., or MRO Description. Enter the information into the red box, depress the Enter key and the information will populate the screen.    If you do not know the exact number, Customer, etc you may enter in a partial number, letter, etc, then once you depress the enter key the system will pull up the matching record onto the screen or a list of all PO Receiving records that contain the partial number, letter, etc. entered, to select from. The user may exit the selection screen without a selection by selecting the Cancel button.

2.  If the user selects to find by ALL, the screen displayed will be shown listing all the PO Number's in numerical order, along with the Supplier name, and Receiver Number.    The user has the option to view the PO Receiving Recordr by either entering the Purchase Order number into the red box, or scrolling down the list, highlighting the desired record and double click on it.

3. The found information will populate the screen, as follows:

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management, Purchase Order Receiving & DMR, Purchase Receiving Management

The following screen will be displayed:

 

If system is setup for Dock Receiving a PO Dock receiver MUST be created before the PO will be available. 

1. Add a record.
2. The user will be prompted for the password. 
3. Find  a Purchase Order 
4. If Supplier Packing List Number is NOT already entered, enter it now.
5. Select the part to receive.
6. Enter the quantity accepted and/or rejected and reject reasons.  (When using the PO Dock, user has to either accept the entire Dock qty or reject the balance.  User can NOT accept only a partial PO Dock qty).   Note: Users must have special access in order to receive overages, receive early shipments,and/or receive banned MPNs.  There is a checkbox to allow user to receive overages, receive early shipments, and/or receive banned MPSs, within Security/User Rights for PO Receiving.   

    

   User will receive the following warning if the number of parts received is higher than the qty ordered. The overage is applied to the entire PO order qty - it does NOT go down to the schedule level.  Example:  If you have an order qty of 100 and an allowed overage of 5% the system will allow you to receive in a total overage of 105.  But if you have only scheduled a qty of 25 and go to receive in qty of 30 the system will allow you to do so, because it has not met the order overage yet.  Note:  A negative qty will appear in the balance column on the PO when an overage has been received. Note:  User must have special access in order to receive overages.   There is a checkbox to allow overages within Security/User Rights for PO Receiving.  If user does NOT have these rights, they will NOT be able to continue.

   User will receive the following warning if the receipt is before the PO due date and the early tolerance time allowed in the  Purchase Setup screen.  Note: Users must have special access in order to receive early shipments. There is a checkbox to allow early shipments within Security/User Rights for PO Receiving.  If user does NOT have these rights, they will NOT be able to continue.

    

    

7. If the “Allow auto creating location at receiving” box is checked in Inventory Control, AVL level & Warehouse Setup, this will allow the user to add or edit the location at time of receipt. User may also select an existing warehouse at receiving instead of having to create one before receiving.   For further information on the "Allow auto creating location at receiving" see Inventory Control & Warehouse setup.  If the Inspection Required, Certificate Required, and/or the First Article Required is setup in the Inventory Control Management module,   these boxes will be displayed in Red and the "DONE" boxes MUST be checked to continue the receiving process.  

    

8. In the system setup - Purchase Setup user can choose to allow receiver to change AVL at the receipt.   The pull down will display all the Mfgr and Mfgr PN's listed in the AVL screen in the ICM module.

9. Enter Serial Number and/or Lot Information if required.

10. Issue parts directly to Work Order Shortages.

11. Save the record.

Introduction

The users can receive components that require Lot Code Only, Serial Number Only, or both Serial Number and Lot Code, following the instructions listed below.  A part that requires a Lot Coded is setup in the Inventory Part Type set-up module.  A part that requires Serial numbers is set-up in Inventory Control Module.

1. Fill in accepted item quanitity as instructed in the Add a PO Receiving Inspection Record.
2. Depress the Add button next to the Lot Code section.

3. Type in the Lot Code. The expiration date, reference date and quantity will automatically update, (if the part class/type setup is set to auto update expiration date and reference for the lot code).   In order for a Lot Code to be unique, the system looks at four fields for comparison.  They are Lot Code, Reference, and PO Number.  So while a batch may have the same Lot Code as another batch, if it arrives in a different PO, the it will be classified as a different lot.  The expiration date is optional and is not required when creating a new lot.

   

4. Serial numbers will have to be assigned only if a part has the serial number box checked in the inventory module.
   1. Select either single or range.
   2. Enter the serial number in the red box and depress enter.
   3. The serial numbers will automatically update. (Serial numbers may or may not have lot codes).

       

Highlight the line item of interest on the PO Receiving and Inspection screen.

Depress the Work Order Shortage List and Issue button.

Highlight the work order shortage at top of screen. 

Drag Available Qty located in the middle of your screen under Incoming Receipt.

System will not allow user to issue quantities greater than the shortage quantity.  See Article #2479 for further detail.

The following messge will be displayed if user issues a quantity greater than the shortage quantity. 



NOTE:  If a user has the Work Order Checklist feature active and tries to use the PO Receiving shortage and issues feature within the PO Receiving, it will not recognize the shortages until the kit has been flagged as "Kit Complete".  It is designed this way because the user will not know if the parts are short until the kit is completed. 

You may have parts in the inventory and have not pulled them to the kit yet.  If you allow seeing the shortage (which may not be a shortage because parts are not pulled yet) from the PO receiving, the receiver may be trained to automatically issue to the shortages first, but it may not be a shortage because parts have not been pulled from inventory, so how would they know if it is a real shortage or just not pulled from inventory yet.

 

1. Highlight the PO item number located in the middle section of the PO Receiving and Inspection screen.
2. Type in the accepted quantity (if any).
3. Place the cursor in the next box (rej qty) and type in the rejected quantity.
4. Select a reject reason from the pull down in the top section of the screen.
5. If lot coded type in the accepted qty and rejected qty in the lot code screen.
6. If serial numbers are required check the serial numbers that have been rejected.
7. Continue this process until all items are either accepted or rejected.

   

8. Depress the Save button.   
9. If all items on the Purchase Order have been received it will be marked "CLOSED". 

1. If the Purchase Order has been processed through accounting:
   1. Transfer the discrepant material into the MRB (materials review board) warehouse via Inventory Handling.
   2. Enter the PO DMR module (discrepant material return).
   3. Add from Inventory. (This is called an INVENTORY DMR).
2. If the user has already pulled the kit associated with the part to be returned to the supplier.
   1.  Enter the Kitting module.
   2. Find the work order.
   3. Depress the Utility tab and depress the De Kit button.  This process will return the part into the inventory warehouse. (Please refer to the Kitting & Shortage Mgmt module).

Introduction

After the user has accepted all of the items on a Closed Purchase Order and then subsequently it’s discovered that the material received is discrepant, do the following if Accounting hasn’t already processed the Supplier’s Invoice for payment:

1. Enter the Purchase and Receiving Managment Module.
2. Find the closed PO, using the Find a Purchase Order.
3. Depress the Edit button.
4. Type in your password.
5. Highlight the discrepant Part Number Line Item in the top section of the screen.
6. In the middle section of the screen, enter the revised accepted quantity, and the rejected quantity.
7. Go back up to the top section of the screen and select a reject reason.
8. If there is Lot Code Tracking involved, also adjust the Lot accepted quantity and rejected quantity, and check the serial numbers that have been rejected.
9. Depress the Save button.

The following reports screen will display a list of reports that are available on the ManEx Desktop:  

MATERIAL RECEIPT LABELS  - Prints labels for receipt by part no, desc, whse locn, qty     

For the PO Receiving Material Receipt Labels, you can choose between the Avery label #5163 (laser Sheet 4x2) or the Zebra Printer   Depress the OK button.
Enter in a Purchase Order number.    Depress the OK button.   The information will automatically fill in. All labels will be displayed on screen, if users desire they can then determine which labels they want and using the printing dialog box select the label to print and/or the number of labels.   Note: The Mfgr and Mfgr PN info is being pulled from the PO Module and not the Receiving Module.

MATERIAL RECEIPT TRAVELER REPORT - This report will display requestor, par no, PO #, accept qty, receiver #                                                                                                                                                                                                        

For the Material Receipt Traveler report, highlight that report. Depress the OK button and the following report will be displayed.    Note:  This report will now display ALL receipt records that have been created and not yet printed on this report.  Records will only display once, as soon as you run this report the field IS_PRINTED will be flagged within the tables and the records will no longer display on this report again.

MATERIAL RECEIPT HISTORY FOR ONE PART REPORT - This report will display PO#, Supplier, requestor, date,  recd qty, rej qty      

For the Material Receipt History for One Part report, highlight that report. Depress the OK button Enter the part number and revison (if applicable) within the Single Quotes. Enter the desired date range.     Select 'Yes' or 'No' to Suppress leading "0" when printing serial numbers. Depress the OK button.

The following is printed:

For the Material Receipt History Report for ALL Parts, highlight that report and make the appropriate selection at the bottom of the screen, By Part Number, By Warehouse or By Supplier. Depress the OK button.

The following screen will be displayed. Enter the desired date range.    Select 'Yes' or 'No' to Suppress leading "0" when printing serial numbers. Depress the OK button.     The Project/Work Order Allocation information will be displayed on the report. NOTE: The report has to pull the allocation information from the Purchase Order Item Schedule, if the item schedule allocation is modified after receipts have already been made against this item, the report will also change to display what is currently assigned for allocation, not what they were received into the system as.   If a Serial Number has been rejected "Rejected" will be displayed on the report to the right of the serial number.  If a Lot Coded part has a reject qty it will display the Lot Code information on the receipt that had the items rejected.

The following is printed:

For the Purchase Order Receipt Inspection Work Sheet, or Purchase Order Receipt Inspection Work Sheet with Requester, highlight that report. Depress the OK button. Select a Purchase Order from the list by highlighting it then depress the > button.  If you want all of the Purchase Orders listed, depress the >> button. Depress the OK button.

The following is printed:

Material Receipt History Report for PO -  This report displays the Item #, type, date, qty rec'd,. price, total $   

For the Material Receipt History Report for PO, highlight that report. Depress the OK button.   Enter a Purchase Order number. Enter a Date Range.   Enter 'Yes' or 'No' to Suppress leading "0" when printing serial numbers.   Depress the OK button.   The Project/Work Order Allocation information will be displayed on the report.   NOTE:  The report has to pull the allocation information from the Purchase Order Item Schedule, if the item schedule allocation is modified after receipts have already been made against this item, the report will also change to display what is currently assigned for allocation, not what they were received into the system as.   If a Serial Number has been rejected "Rejected" will be displayed on the report to the right of the serial number. If a Lot Coded part has a reject qty it will display the Lot Code information on the receipt that had the items rejected.

The following will print:

Discrepant Material Return is used to return material which is different than what was ordered, received late, over shipment, damaged, etc.

There are two ways to return discrepant materials.

1.                    The discrepancy is discovered in PO Inspection/Acceptance Receiving and rejected there.

2.                    The discrepancy is discovered after the Inventory has been placed into stock.  This module allows for review by the Materials Review Board.  Then, if not acceptable, the material may be returned to the supplier.  Once the DMR (discrepant material return) is created, information regarding the return is forwarded into Accounting where a Debit Memo and the accompanying accounting journal entry is created.

Once the Discrepant Material is added, the user may print out a DMR (discrepant material return) Packing List.

In Defect Code Entry we allow users to move product into FGI, when a part is transferred to FGI, the program will compare the total cost of components with the "material cost" of the assembly, then create the configuration variance. In addition to that, the system will create additional 4 records for "Labor", "Overhead", "Other Costs" and "User Defined" costs.

Fields & Definitions

Return Items tab field definitions

Field & Definitions

This procedure is used after accounting has Reconciled the Purchase Order.  If accounting has NOT yet reconciled the purchase order, see  Rejecting Items if Accounting hasn't Processed the Invoice.

 

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).

 

The following screen will be displayed:

 

 

Depress the  Add button and user will be prompt for a password.

The following screen will be displayed:

Enter in the Part Number and depress the OK button.  The following screen will appear (If there is more than one Purchase Order involved it will list them all)     



Highlight the Purchase Order of Choice, Depress the OK button. Information regarding that part number for the Purchase Order selected will display:

 

Enter in the returned qty in the "Return Qty" field, enter in the RMA number in the "RMA # field" and enter in your name, initials, etc in the "Confirm By" field.

 

 


Depress the Save button.  The following screen will be displayed:

 

 

 

Once the DMR (discrepant material return) has been added and saved, a Debit Memo will be created, if an AP invoice exists (in order for a AP Invoice to exist you have to have reconciled the PO and transferred it to AP).   If Debit memo numbering is manual, the user will be prompted for the number.  Additionally, the corresponding entry will be created and the balance in the Accounts Payable Aging will adjust as soon as the Debit Memo is printed.   If a PO DMR is created for parts "From Inventory" and the PO has NOT been reconciled and Transferred to AP the qty rejected will be put back on the PO. 

 

 

The following message will be displayed and the system will NOT be able to create a DMR from Inventory for a part that has been changed from being a Lot-Coded part to a Non-Lot Coded part or visa-versa after PO Receipt has been created.  

 

 

 

User should change lot code tracking status with caution.  If a part has lot code history and the lot code tracking is de-activated the entire lot code history is wiped out.

1.         

 

If accounting HAS reconciled the PO but HAS NOT transferred the reconciled invoice into AP Aging, the following message will appear:

 

 

If the invoice happens to be in a Saved Check batch the following warning will be displayed:

 

 

 

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).

The following screen will be displayed:

 

Optional Prerequisites for Entering a New KITTING & SHORTAGE

Main Screen Field Definitions

Component Section

	This is the “Ignore Shortage” box: If you want to remove the component from the shortage reports and MRP, check the box at the left of the part number.  Note:  the box for checking KITTED shortages only works with those items that are kitted based on the BOM for the assembly. Checking the boxes means that the part on the BOM will NOT be considered for MRP purposes, and not show up on shortage lists. This is the only way you can get a part on the BOM off of the shortage list. Line shortages, however, can be edited to make them larger or completed.  The user will not be able to create a line shortage, then try to check the “ignore shortage” box, this box is disabled for added line shortages.
	This symbol before a part number is to inform the user that this part is originating from a Phantom BOM.
	When shortages have been saved for the work order, they will be added to the Kit Status section of the main information tab. The item will be preceded with the rho (? ) symbol to differentiate it from a kit shortage.
Part Number	The part number of a component belonging to the Bill of Materials for the assembly
Rev	The part number revision of the component
Ref Designator	The Reference Designator as assigned in the BOM Module
Required Qty	The number of parts required of the component in the work center shown. (A component may be used in more than one work center.) This qty may include Setup Scrap if the "Setup Stcrp" box is check on the BOM Header Information and/or Run Scrap if selected to include scrap in the Kit Default Setup .
Picked Qty	The number of parts already picked from stores for the work order
Shortage	The quantity of parts short for the work order will be displayed as a positive number, the quantity of parts issued as an overage will be displayed with a negative number.
Part Source	The source code for the part, BUY, MAKE, Phantom or Consigned
Work Center	The work center in which the part is needed and to which it is to be kitted
Rej Qty	If parts have been rejected during the kitting process, the quantity of parts rejected

DIRECTIVE BUTTONS

The following buttons are displayed on the Kitting Main screen

	Kit Note will bring up any notes entered concerning the kitting or shortages
	BOM Note will show any notations entered at the Bill of Material level
	W/O Note will display any notes entered about the work order
	Item Mstr Note will display any notes entered in the Inventory Control Item Master about the part highlighted
	On Order button will display information about any open orders that may exist for the part highlighted, as shown below:   User may:   - Sort by Clicking on header - Search for specific item by typing in column - Double Click on Selected Record to Drill Down to PO

The Inventory button will display on hand and location information for the part highlighted, as shown below:   User may:   - Sort by Clicking on header - Search for specific item by typing in column

     

 

 

 

Status of Kit:  Released is a term that means the work order has moved from the initial input condition, where it is possible to check on details of the work order and to utilize a check list to indicate certain functions (established in the setup) have been completed (e.g., necessary documents have been received, shortages have been resolved, tooling is available, etc.). An unreleased work order cannot be kitted, nor moved on the shop floor.

KIT (a logic field) means that the work order has been released for production to work on it. This includes kitting and SFT. It means that in the WO screen, the user has clicked on the “Work Order Released” checkbox. Or, this box is automatically checked when all of the items on a work order check list have been completed. It does not mean that the work order or the kit have been started. Until this box is checked, no kitting nor SFT activities can begin.

Issue Screen Fields

KIT STATUS SECTION

Part Number	The part number of a component belonging to the Bill of Materials for theAssembly.
Rev	The part number revision of the component
Shortage	The quantity of parts short for the work order.

INVENTORY STATUS SECTION

Part Mfg	The name of the manufacturer for the highlighted part
Warehouse	The name of the warehouse
Location	The location within the warehouse listed, such as Row 2, Bin 34
Available Qty	The quantity available for this part for this work order
WO Alloc	The quantity allocated to other Work Orders.
Pjct Alloc	The quantity allocated to other projects.

PICKED STATUS SECTION

	An "A" will be displayed in this column if the Manufacturer is approved
Part Mfgr	The name of the manufacturer for the highlighted part.
Mfgr Part Number	The manufacturer number for the part highlighted
Pick Qty	The qty required for this WO.   See Article #1240 for more detail on why the system will not allow user to enter in a fraction of a number, and an alternative.
Over issued Qty	The qty over issued to this WO.  See Article #1240 for more detail on why the system will not allow user to enter in a fraction of a number, and an alternative.
Lot Code	The manufacturers lot code for the part highlighted
Total Picked Qty	The quantity of the highlighted part already picked. Below that is the part number of the completed assembly.
Total Overissued Qty	Any quantity issued over what the Bill of Materials depict. Below that is the revision number of the completed assembly.
	When depressing this button a bar code label will be printed
	The "Next" button should be used with the top "part number (type or scan)" field. When user types (or scans) the part number the user wants to issue, the cursor on the left list will move to the right part number record, then user can issue it. After the user is done, click the "Next" button, the system will save the issued record, and the cursor will move to top "part number" field again for user to enter whatever part number the user wants to issue next.  It doesn't mean the "next one" record in sequence.
	When the user is finished pulling the parts to the kit, they would depress this button and it will bring them back to the Main screen

  LOT CODE INFORMATION

Mfgr Part Number	The manufacturer number for the part highlighted
Lot Code	The manufacturers lot code for the part highlighted
Lot Qty alloc to this PRJ	The quantity allocated to this specific project.
Int. Lot Code	The users internal lot code for the part highlighted.
Exp Date	The assigned date of expiration for the lot.
Avail Lot Quantity	The quantity available for that lot which is available to assign to the work order.
Lot Qty alloc to this WO	The quantity allocated to this specific work order.

ADDITIONAL PART INFORMATION

The Utility Tab has four functions:

1.  Close Kit - This section is used to close the kit from further transactions. Once closed, no further parts may be issued to or from the work order.

Once the Close Kit button has been depress the following screen will appear, this screen will list all over-issues for disposition, it defaults all items to have the over-issue qty returned to stock.  If the users wants to return all to stock they just have to click the OK button.  If they want to assign all the over-issue to the Work Order (kit) they can do so by depressing the "Issue All to Kit" button.  

The act of closing the kit sets up the material variance entry for the Accounting module if more parts or less parts than called for by the Bill of Materials were actually used. Note:  Only an accounting password can close the kit.

The manufacturing variance is based on what should have been kitted according to the BOM for the work order. Under issues, overissues and alternate parts are considered as variances.

If a part is allocated to a Work Order or a Project (linked to the work order), when the KIT over-issues to WO-WIP location.  Once the WO is closed, and user chooses to return stock, the WO allocation will be cleared, but the Project allocations will be retained and carry back to stock as still allocated to that project. 

What are the actions that would cause a work order to appear on the “Kits to Close” report?

The action that causes a work order to appear on the Kits to Close report is when the Work order is closed. (In the Shop floor tracking module, the units are transferred to the Finished Goods work center). There is no longer a balance due on the order but the work order has not yet had the kit closed. There are two aspects of closing a work order activity – 1, closing the work order; and 2, closing the kit. The work order closes when all of the scheduled parts are either in finished goods or scrap. This happens automatically when the last transfer is made in the shop floor tracking module. The kit closing is a manual function. It is separate, because even though the work order may be closed, somebody may not have completed kitting all the parts to the work order, nor moved all of the over-issue out of the work order. These actions are prompted for when the kit is closed. The user may close the kit without addressing the open issues, but if that happens, each will become a variance within accounting. Unfilled shortages will become a positive variance and overissued parts will become a negative variance.

(Important Note: For those instances where the user didn’t issue the parts to the work order initially, but completed the work order in shop floor tracking and then closed the kit, there will be a very large positive variance created because the system will assume that the cost of the components = zero.) Therefore, do not close a kit if it was never pulled.

2.  Re-open kit - If the user wishes, he/she may re-open the kit once it has been closed. Note: Only an accounting password can re-open the kit.

 

3.  De-Kit -  The act of de-kitting will return all of the previously picked parts to inventory.  If a part is allocated to a Work Order or a Project (linked to the work order), once the part is issued to the WO (not over-issue) the allocation will be removed,  only the allocation for over-issue parts can be kept. Once the WO is closed, and user chooses to return stock, the WO allocation will be cleared, but the Project allocations will be retained and carry back to stock as still allocated to that project.  The appropriate accounting entry will also be generated to return all parts to Raw materials inventory from Work in Process. The system will not allow you to de-kit with product in finished goods.

 

4.  Update Kit - The Update Kit button will update the work order with any BOM changes.

Depress the Update Kit button. Type in your password. You will receive a confirmation message.

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Enter Inventory Management/Kitting, Allocating & Shortage Management/Kitting & Shortage Management.

The following screen will be displayed:

If user selects ANY of the Filters:  and Find by All - a screen will appear listing all the Work Orders filtered by the selection,  in numerical order, along with the part number, and Customer name.    The user has the option to view the work order by either entering the work order number into the red box, or scrolling down the list, highlighting the desired record and double click on it.   .

After finding the Work Order, the Main KITTING screen appears, populated with any current information about the work order, as displayed.

 

 

Enter the SQLMANEX.EXE (within the ManEx root directory) This action will then prompt the user for a password
The following screen will be displayed, enter Inventory Management/Kitting, Allocating & Shortage Management/Kitting & Shortage Management

 

 The following screen will be displayed:

 

After Finding a kit and if it has NOT been previously pulled, the following procedure is performed

Press the Edit action button. This selection will appear: Select between Manual Kit and Auto Kit.  The user may abort the process by clicking on the X button to exit without pulling the kit.
When Selecting either "Manual Kit" or "Auto Kit" and this message appears the WO has a status of Mfgr Hold and the kitting procedure cannot continue until this WO status has been changed.

Selecting "Manual Kit", this action will prompt the user for a password, after entering a password the following message will be displayed:  Depress the "YES" button and user will be presented with the screen being displayed below: (Note: the Kit Status has been updated to "Kit in Process") NOTE:   If user selects "Yes" to continue and is using the WO Release CheckList the "Kit Released" box will be checked at this time

 

If you would like to see if there is part availability for the highlighted part number before going to the next step depress the "Inventory" button. 

 

Depress the Edit action button again and the following selection will appear: Depress the Issue Parts button to continue or X to cancel.  If you depress the Issue Parts button and enter in a password the Issue Tab screen is displayed:

This screen is divided into four operational sections.

The left side of the screen will display the parts to be kitted, and the current shortage for each part
On the upper right side of the screen, ManEx will display either all the AVL's or only the approved AVL's depending on how the Kit Default setup is setup.   If the "Show all Manufacturers" is selected in the Kit Default screen the kitting module will display ALL AVL's and then indicate the approved ones with an "A" on the left of the screen and will allow user to pick from the non-approved AVL's as well as the approved AVL's.    If the "Show only Approved Manufacturers" is selected in the Kit Default screen the kitting module will ONLY display the approved AVL's and so users will only be able to pull parts from the Approved AVL's.    An "A" will appear in the left column for the approved AVL's.  Then the Mfgr, WH and Location will be displayed along with the current Available Quantity for the part highlighted on the left side of the screen, plus whether or not there has been any quantity allocated to this Work Order or project.    User also has the option to Allow use of non-nettable warehouse locations by checking or unchecking the box located in the Kit Default  Setup screen.
In the center of the right side of the screen,  the Picked Status section, ManEx will display the Part Manufacturer, Mfgr Part Number, Pick Quantity, Over Issued Qty, Lot Code for the work order, Total Picked Qty, and Total Over Issued Qty.

In the lower right side of the screen, Mfgr Part Number, Lot code information, Part Class, Type, Part Source, Work Center, and Description, about the inventory part highlighted in the upper right side of the screen.

The user first selects a part from the kit status section.

Place the cursor on a part manufucturer in the inventory status screen and drag it to the Picked Status section in the center of the right side of the screen. To drag, place the cursor on the line indicating an available quantity. Do not remove your finger from the mouse. While you are in the process of dragging, you will see an outline of a hand holding a document. Pull the cursor down to the Pick quantity section. To drop, remove your finger from the mouse. Those manufacturers approved for the bill of material will have the manufacturer preceded with an A.

When you first enter the ISSUE screen and if you just continue through and Drag & Drop items as described above all of the transactions will be saved to the system upon depressing the Save Record Icon.   But as soon as you depress the Next button the system will begin to save the records immediately and the Save and Cancel icons will became inactive. This has been added so our users can begin real-time kitting and since intended for a wireless network connection we need to save individual pulled records instead of the entire kit pull save. Below is a description of how this feature is intended to operate:

1. User has a Pull Cart with a wireless laptop along with a wireless label printer.
2. The barcode scanner will be hooked to the laptop.
3. User takes the Kit Pick Worksheets with the items needed to be pulled.
4. Goes down the isles and scans the part being pulled and enters in the pick qty.
5. Then depresses the Next button. That record will be saved immediately.
6. Prints the 4 x 2 label by depressing the Print a Label button. (if you need 3 labels, then depress the Print a Label button 3 times).
7. Continue going through pulling parts for that kit as you go through the isles.
8. Then when user is finished pulling parts for that kit they can depress the Done button.

This will then bring them back to the Main Kitting screen.

This field will allow you to type or scan in the Part number you are wishing to pick parts for.

ENTER SERIAL NUMBERS

If the Part Number highlighted in the left column, is a serialized part, highlight the Available Quantity.  Drag and drop into the Pick Quantity space (as described above). The quantity will appear as 0 in pick quantity. Click on pick quantity and manually fill in quantity. The following screen will appear:

All serial numbers for this part number will appear in the left hand column. Highlight the serial numbers you want used for this work order click on the > arrows. They will appear in the right hand column. If you overissued you must highlight the serial numbers for the overissued quantity click on the > arrows and they will appear in the bottom right hand screen. Once the serial numbers that are to be used for this work order appear in the right hand column depress the OK button.

Depress the ‘DONE’ Button or ‘Save’ button.

The completed Main tab screen appears as below:

 

NOTE:  MRP is designed to calculate from the Kit Shortage and not from the Lead times once the parts have been pulled to the kit and the kit status is changed to "Kit in Process".   Once the parts have been pulled to the kit, the systems is assuming that the shortages are needed by the WO due date, rather than the Production lead time, so MRP then calculates using the due date of the WO as the date the materials must be on hand, MRP no longer takes the production lead time into consideration.

This message will be displayed if the user has over-issued to one item, then trying to issue to 2nd item (same part number) from the over-issued SN of first item.  The system filters out those SN that are over-issued to the same work order and same part number (might be different kit item) when the program is preparing the SN selection list.  In this case user should decrease the over-issued SN from first item, and it will be available for 2nd item.   

 

AUTO KIT

If you select Auto Kit, user will need to enter password, parts will then be pulled automatically to the kit.  Parts will ONLY be pulled from Stock, Allocation, or Lot Coded Parts and Approved AVL's. Note: Auto Kit will NOT pull parts from WO-WIP locations.

If there are serialized parts assigned to the work order you will receive the following message and will NOT be allowed to Auto kit. The system will allow you to auto kit the non-serialized parts within that kit. But if there are any serialized parts you will have to pull those items manually.

If the Bill of Material does not have any components that are kitted, then no kitting will be done.

Kitting Preference Hierarchy

When Kitting

Manex picks Approved AVL's and in numeric sequence. (1 before 2, 2 before 3, etc.) "99" is the default preference number, if no preferences are entered, then other un-controllable factors affect which is picked first.  

If the user wants to have a specific warehouse picked first, then they are to enter a preference number such as "1" in the preference field  within the Quantity Info screen within  Inventory Control Mgmt

If the part is a lot coded part, auto kit considers the lot code expiration date.  The auto kit sequence should be allocation first then non allocation.  If a part has allocation but with a later expiration date, it still should be picked first than the non-allocation parts with an earlier expiration date.  

 

COMPLETING KIT

 

When kit is completed, all shortage filled, etc. check the kit complete box, and the date, time, and users initials will defaulted in. This box must be checked when usiing the Unreleased Work Order List and the  Work Center Checklist