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ManEx Case Solution
ManEx recommends using a combination of inventory notes, First Article and Incoming Inspection, and establishing a standard list of notes to ensure all information is properly communicated to the supplier and verified upon receiving. This is used by BUYERS, RECEIVING, and SUPPLIERS as follows:
BUYERS - Inventory notes allow the buyer to setup internal notifications for what and when notes are required. Although this method still requires the buyer to select the appropriate notes, it does simplify the process and provide the appropriate notifications.
The boilerplate list of notes allow buyers to assign the note to the item or order by simply selecting the note's code as needed. The notes can be anything from a single sentence to several paragraphs. The codes are added at the item or PO level and the full note is attached to end of the order. This guarantees the supplier is using the latest version of the notes, and reduces the overall length of the order by combining and moving the full length note to the end.
RECEIVING - Using First Article and Incoming Inspection forces receiving to verify that suppliers followed the notes. The receiving department will also have access to the inventory notes providing another opportunity to confirm that all required actions were taken.
SUPPLIERS - They will have written documentation of the requirements for each item and order and the latest copy of requirement details removing any doubt as to what is required.
NE company is now using the methods mentioned above and is feeling more confident in their processes. Although they have been using the new method for only three months, they have not had any issues with suppliers meeting requirements in that time.
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