1. A/R-A/P Setup
1.1. Sales - A/R Setup
1.1.1. Prerequisites for the Sales - AR Setup
General Ledger Accounts must be completed before using this section.

1.1.2. Introduction for the Sales - AR Setup
 
This is where user sets up the default Sales and A/R General Ledger numbers. By setting up default account numbers for Sales and A/R here, each time an entry is created for Sales or A/R, the accounts will already be assigned for posting. 

Note: that the accounts selected as defaults must have the class of posting in the General Ledger Account Setup screen.  If you have the Multi-Plant version of Manex, prepare defaults for each division set up previously in G/L Divisions /Departments screen.

1.1.3. Fields & Definitions for the Sales AR Setup
 
 
General
 
Force Deposit Totals When entering the total deposit having this option checked will ensure that the details of the deposit items equal the deposit total entered.  The default is checked to "Force Deposit Total". ManEx DOES NOT recommend that users uncheck this option. If this option is unchecked errors in entering the details of the deposit may result in the deposit not being balanced.  As an example:  user may enter $360.00 as the total of the deposit, but enter $306.00 in the detail and then save it.  No message would appear and it would not be noticed until the bank reconciliation and may require corrections.
Enforce Credit Limit at Shipment 
If the user has elected “Enforce Credit Limit at Shipment” feature, the following message will appear within the Packing List module if a non-supervisor attempts to ship: 
 
 

The Credit Limit check takes place within the Packing List.  The program gets the total Accounts Receivable (AR Aging) + Not Posted Invoice (invoice not printed out of the Admin/Invoice module) + Open SO Amounts.  Compares it to the Credit Limit setup in the Customer Information module.

This is based on having the "Include Open Orders for Credit Approvals for Shipping" option checked, (within the Print PL/Invoice setup module) (if you do not want to include open Sales Orders you would want to uncheck this option) and the "Enforce Credit Limit at Shipment" option checked, (within the Sales-A/R setup module)(uncheck this option if you do not want to Enforce the Credit Limit at Shipment). 

You also have the ability,  to authorize a user to approve the credit limit exceed message or not (within the Security module, Packing List option screen).

Make sure that these options are marked properly to get the results you are expecting.

Force Print Date as Transaction Date

If the user has elected "Force Print Date as Transaction Date" this will force the date of invoices to match the day they were printed.
 

Sales - G/L No. Defaults
 
Freight Charge  is the charge to the customer for freight.
Finanace Charge
is a volume or special sales discount given to the customercharge to the customer for freight.
Discount Taken is a volume or special sales discount given to the customer.
 
 
A/R - G/L No. Defaults
 
Accounts Receivables

is the Balance Sheet account for Trade Receivables.
Allowance for Bad Debits

is the contra account for A/R – Trade. It’s the provision for any accounts which may have to be written off, due to un-collectability.
Customer Deposits

default should be the SAME default as Accounts Receivables since all customer prepaids or credits post as a reverse to A/R Trade.
Bad Debt Expense

is the Income statement account set up for customer bad debts.
 
 
1.1.4. How To ...........
1.1.4.1. Sales/Accounts Receivable Setup

 

Enter ActSetup.exe/A/R-A/P Setup/Sales - A/R Setup

The following screen will appear:
 
 
 
The user may Edit information on this screen. At the conclusion of any modifications, the user must Save or Cancel to leave the screen.

If you are a Multi-Plant user, select the Division at the top of the screen.  Enter the defaults for that division.  Save the data.  Repeat this process until all divisions are entered.

Where Used:  This Setup is used in Sales Orders and Invoicing.

After completing this section:                              «Mark as Completed in RoadMap in Section C Item 3-a»

1.2. Purchases - A/P Setup
1.2.1. Prerequisites for the Purchases - A/P Setup
General Ledger Accounts must be completed before using this section.
1.2.2. Introduction for the Purchases - A/P Setup
This is where user sets up the default associated with Accounts Payable General Ledger numbers. By setting up default account numbers for Purchases and A/P here, each time an entry is created for Purchases or A/P, the accounts will already be assigned for posting. 

Note: that the accounts selected as defaults must have the class of posting in the General Ledger Account Setup screen.  If you have the Multi-Plant version of Manex, prepare defaults for each division set up previously in G/L Divisions /Departments screen.

1.2.3. Fields & Definitions for the Purchases - A/P Setup
 
 
Consume and Advance Next Check Number Default to Consume and Advance to next Check number.
Accounts Payable This  GL Account number for the Accounts Payable – Trade will be defaulted in.
Prepayments on Accounts Payable This field will be blank.  User must setup a  GL Account number used for Pre-Payments on an  Accounts Payable transactions.
Discounts Earned

This GL Account number where the user has earned an early payment discount from the Supplier will be defaulted in..
Sales Tax Expense

This GL Account number for the Sales Tax expense will be defaulted in.
 
 
 
 
 
 
1.2.4. How To ...........
1.2.4.1. Purchase-Accounts Payable Setup
Enter ActSetup.exe/A/R-A/P Setup/Purchases - A/P Setup

The following screen will appear:

The user may Edit information on this screen. At the conclusion of any modifications, the user must Save or Abandon Changes to leave the screen.
 
When in Edit Mode user can select different GL Account Numbers from the pull downs.  The GL Account Numbers MUST be setup in the GL Account Setup module.

Where Used:  This Setup is used in Purchase Orders and Accounts Payable.

After completing this section:                           «Mark as Completed in RoadMap in Sect. C Item 3b»