1. Fields & Definitions for the A/R Cash Receipts
1.1. A/R Receipt Summary Tab

A/R Receipt Summary Tab  Field Definitions

Bank Account No. The user defined number assigned to the bank account where the deposit will be made.  Only the "Active"  Bank accounts will be available in the pull down when processing new records.
Bank The user defined name of the bank where the deposit will be made.   
Account Type The user defined bank account type – Checking, Savings, etc.
Account Name The user defined bank account name – usually the same as the General Ledger account title.
Company Name The customer or other payor.
Ck/Advise No. The number of the remittance check or other deposit advice.
Bank Ref The payor’s bank reference number.
Amount The $ amount of the check or advise being deposited.
Unallocated The amount of the check being deposited which has not been allocated to an invoice or pre-payment.
Deposit Date The date of the bank deposit.
Deposit Total The sum of all cash, checks, etc. being deposited – the Control total.
Total Entered The sum of all of the individual checks, advices, etc. listed in the amount column.
Difference

The difference between Deposit Total and Total Entered. 

1.2. Check/Advice Detail Tab

Check/Advice Detail Field Definitions

Customer Name

The name of the Customer who made the deposit.
Check/Advise

The number of the remittance check or other deposit advice.
Amount

The dollar amount of remittance check or other deposit advice.
Receipt Type 
 
The user may select the type of Deposit;  AR Invoice - receive payments against outstanding invoice; PrePay/Acct Deposit -  Prepayments for orders;  (Note:  The system will NOT allow user to enter in a positive amount against an existing Prepayment)    Other -  Miscellaneous receipts that may be applied to a selected general ledger account.  

Depressing on this button will allow the user to select a specific customer or company.

Depressing on this button will display all of the customers.
Customer Name

The name of the Customer who made the deposit.
Invoice/Ref

The user’s invoice number or other reference.
Balance

The balance on the invoice referenced.
Disc. Available  The amount of discount available to the customer.
Amt Applied

The amount of the check being applied to the invoice.
Amount Applied

The amount of the check being applied to the invoice.
Discount Taken

The amount of early payment discount allowed to the customer.
New Balance

The new balance of the invoice after the payment has been applied.

If lit in red, any notes regarding the receipt.
Total Applied

The sum of the Amt Applied column.
Difference

The difference between the Check Amount and the Total Applied.