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Maintain Recurring AP’s tab Field Definitions
For the Recurring Payable highlighted, the screen will display:
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| Number of Pmts - Orginal |
The Original Number of payments (if Type is defined as Fixed). |
| Number of Pmts - Remaining |
The number of payments remaining (if Type is defined as Fixed). |
| Last AP Generated |
The last scheduled payment date which was generated via the Generate Recurring AP’s tab. |
| Setup Date |
The date the Recurring AP was Setup. |
| Date Last Changed |
The last date on any changes made to the Recurring AP record. |
| Changed By |
The users initials from the last change to the Recurring AP record. |
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To Close the highlighted Recurring AP record. |
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This screen will display the confirm and remit to address for the supplier. |
| Reason |
The reason for the Reucrring AP record. |
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If lit in red, there is a note regarding the highlighted item. |
RECURRING INVOICE INFORMATION
| Supplier Name |
Supplier Name |
| Pmt Amount |
The amount of the recurring payment for each payment made.
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| Type |
The type of recurring payment, either Fixed (a definite number of payments) or Open (number of payments is indefinite).
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| Frequency |
The payment interval, either monthly or quarterly.
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| Description |
The description of the recurring payable.
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| 1st Pmt |
The date the 1st recurring payment was scheduled to be made.
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| PO/Reference |
The PO number or other reference. |
| Invoice No |
The Invoice No |
RECURRING INVOICE DETAIL INFORMATION
| Itm |
The item number on the Invoice |
| Description |
The description for that line item on the Invoice. |
| Quantity |
The Qty for that line item from the Invoice. We allow a fraction of a whole number in the qty within this module, because user may need to create a manual invoice for something that is measured in inches, feet, etc. Or another example is an invoice for 1.75 hours of work on something. |
| Price Ea |
Price each for that line item from Invoice. |
| Total |
Total Price for that line item from invoice. |
| Tax PCT |
Tax that was charged for that line item from invoice. |
| GL Number |
The General Ledger Account number where the payment will be charged.
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If lit in red, a note exists regarding the detail line
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| Total Tax |
This is the total of the sales tax on all of the line items.
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| Total Incl Tax |
This is the grand total of the invoice due the supplier.
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