PO Reconciliation Tab

  

PO Reconciliation Field Definitions

Supplier The name of the supplier for which the PO was created
PO Number

The unique number assigned to the order.
Invoice Number

The number assigned to the suppliers’ invoice.
Inv Date

The date of the supplier’s invoice.  Note:   If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen. 
Trans Date

The date of the Journal Entry (this tells General Ledger what period to post into).  Note:   If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen. 
Recv Date

Normally each invoice is date stamped upon receipt by the user. This field is so that the user may record that date.
PkList Number

This is the number of the supplier’s packing list.
Purch Freight Amt

If the supplier has charged the user for freight, that amount will appear here.
GL Number

This is the General Ledger Number assigned to the purchase freight amount.
Freight Tax Amount 

Some states have a tax applied to freight.If that was the case, such tax would display in this field.
GL Number 

This is the General Ledger Number assigned to the freight tax amount.
Payment Terms

These are the terms that the supplier has available for the user.
Due Date

This is the date by which the entire invoice must be paid. (Note: if the terms involved a discount such as 2 % 10, net 30, the date which would appear here would be the 30 day date and NOT the discount date).  Note:   If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen. 
Recon to Date 

This is the Reconciled Dollar amount to Date for the selected Purchase Order.

  View PO Reconciliation Related Documentation.  This will give the users the ability to scan the packing list, invoice, or any other related document directly into the ManEx system and attached the document directly to the item in the PO Reconciliation Module.  For further detail see Article #2394.
If lit in red, there is a note pertaining to this invoice.
There is a "Freight Included" box within the Purchase Order module.  If this box is checked, the vendor has agreed to pay the freight and "Freight is Included" will be displayed.  If this box is NOT checked "Freight is not Included" will be displayed. 

For the item number highlighted:

This will allow the users to select all line items per selected receiver if desired.
Tax % If sales tax is to be applied to the purchase, the rate of such tax is displayed here.
FOB The FOB terms display when title of the goods passes, upon shipment, or whatever. 
Ship Via  This is the method of shipment, such as UPS, etc. 
DMR Quantity

If a portion of the shipment was returned to the vendor (DMR), the quantity would display here. 

DMR Date

The date of the return to vendor.
DMR Number 

The unique number assigned to the return to vendor. 
Order Quantity 

This was the quantity ordered per the Purchase Order.
Total Received 

This is the quantity received. 
Total Rejected 

This is the quantity rejected.  Please refer to the Purchase & Receiving Management manual for more information on this process.
Balance Quantity

This is the balance still due to be received on this order. 
% Overage OK If in Purchase Setup, the user indicated a purchase order overage percentage, that amount would display here. 
Save as Reconciled  Y/N Toggle on the Yes/No column. Depress Yes to reconcile the item.  Depress No If you do not want to reconcile this item.   
Part Number  Part number to be reconciled.
Rev  Revision to part number to be reconciled.
Description  Description of Part to be reconciled.
Item Number  The number of the line item per the Purchase Order.
Price Each The pricing for the item per the Purchase Order.
Recv Quantity  The amount of the item received. 
Accept Qty The amount of the item accepted.  For more information on receiving and acceptance, please refer to the Purchase & Receiving Management manual.
Tax  If this box is checked, the item is subject to sales tax.
Extension + Tax This is the purchase price multiplied by the quantity accepted plus the applicable sales tax. 
GL Number

This is the General Ledger account number to which this item will be posted. 
Type

If the Purchase Order was for an Inventory item, the type within the classification would appear here.
Schd Qty

The amount scheduled per the Purchase Order.  For more information on this topic, please refer to the Purchase Order Management manual.
Receiver Number 

The unique number the user assigned to the receipt.
Class

If this was an inventory purchase, the classification of the item would appear here.
 

Depress this button to add a misc item associated with the invoice which was not included in the PO.

  Depress this button to delete the Misc item  
Mfgr Manufacturer name assigned to the highlighted item 
Mfgr Part # Manufacturer part number assigned to the hightlighted item 
Sub-Total The amount of the invoice before freight or tax added.  
Freight Amt

Total Freight amount.

Freight Tax

Some states have a tax applied to freight.  If that was the case, such tax would display in this field.
Tax Amt  If this item is subject to sales tax the total would display here.
Inv Total Total $ amount of items being reconciled.