1. Fields & Definitions for Security System
1.1. Users

Description of fields:

User ID This user ID is used by the system for tracking purposes (8 characters)
User Initials This initial is used to display as a stamp when a user changes or adds information within a module. (3 characters)
Last Name Users last name (15 characters)
First Name  Users first name (15 characters)
Mid Name  Users middle name or initial (15 characters)
E-mail Address  This is the e-mail address for this employee 
Work Center

This is the work center to which an employee is assigned.Production employees should be assigned to Work Center (pop-up menu)
Department This is the Department to which an employee is assigned.Administrative or support personnel should be assigned to a Department (pop-up menu)
Password
Each user needs to be assigned a password (number of characters will be based on Security Setup maximum of 10 characters).  The password used will identify the user and include their initials on each transaction processed.  (number of characters will be based on Security Setup)
Verify Password This field is where the password is re-entered, to verify that the password entered is correct. (10 characters)
Home Screen  A “Home Screen” can be assigned to a specific user so that the preferred module will open once the user types in his/her password
User must change password at next login At the login to ManEx the system will check if "User must change password at next login" is checked.  If it is checked the system will show two new fields "New password" and "Confirm password" and ask user to enter new password, which has to be different from the one already entered. 
User cannot change password  The next system check is for the password to expire and if "User cannot change password" is checked a warning will be displayed, (depending on the number of days setup in Security setup screen).  Once password expires user will receive a warning notice that the password has expired and they must see the system administrator.  
Password never expires  This is the default when entering a new user. 
Number of days after which password is expired and new password has to be entered (0-means never expired)  This field is used in conjunction with "User must change password at next login" and "User cannot change password"  If N days is entered for password to expire and "User must change password at next login" is checked, this means that the user has to enter new password every N days.  When the password expires the user will be prompt with two new fields (New and Confirm password) to enter new password.  A new modified date will be saved along with new password.  If N days is entered for password to expire and "User cannot change password" is checked,  the user will receive a message that the password is to expire, once the password has expired they must report to the system administator for new password.  If "Password never expires" is checked this field is disabled. 
Last time password was entered/modified This will record the date and time the password was entered/modified. 
Exempt This field is for future use.   Right now all it does is carry forward to the user shift setup screen, but does not affect any data. 
Supervisor By clicking your mouse on this field, you automatically assign full supervisory rights to all modules in the system and it is not necessary to assign access rights  (Assign Rights screen tab will be disabled)
Accounting Security Supervisor If this box is checked this user has full rights to all the accounting modules.  This field is only editable in  Accounting Access Level module.

The module list settings will be set at no access by default when assigning a new person to the password system.  This default setting can be changed to give user access rights as indicated above.  We strongly suggest that the system manager have two passwords and access rights just in case the supervisor is locked out of one password. Then there is an alternate way to log in and manually log out your other password.
 
Note:  There is NO way to view a password in ManEx.  All information relating to the actual passwords is encrypted and even ManEx System cannot determine a password once it has been entered into the system.  So, it is recommended that the System Administrator record and maintain the passwords in a secure location, as odds are nearly 100% that ueach user will forget their password, sooner or later.

There are Options available within some of the Security Line Items. 

1.2. Assign Rights
 

 
For users who will have full access to all modules, an “X” button at the top of the screen will populate all checks.
 

Group Group where module is located 
Module Module Code 
Screen Module Name

Screens

View  View module  
Add Add data to module  
Edit Edit data in module 
Del Delete data in module 
Copy Copy data in module 
All Full right to data in module 

Reports

View/Print  Rights to view or print reports

1.3. Additional Security Options

There are additional security options available within some of the line items.  Please note that ALL users with a Supervisor’s Password automatically have such rights and that they do not have to be individually assigned.

Inventory Control

Highlight the Inventory Control line item as illustrated below:



Depress the Options tab and the following screen will appear:



Checking the first box will allow a user to update the Standard Cost fields within the Inventory Control Management module and also within the Standard Cost Adjustment Management module. Checking the second box will allow a user to lock and unlock an inventory part within the Inventory Control  module. 
Checking the third box will allow a user to serialize or un-serialize an inventory part within the Inventory Control module.  
Checking the fourth box will allow a user to Auto Create a Location for an inventory part within the Inventory Control module. 
 
Bill of Material & AVL

Highlight the Bill of Material & AVL line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check this box if you would like to allow this user to Lock or Unlock BOM. 
 
Purchase Order Management

Highlight the Purchase Order Managment line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check this box if you would like to allow this user to Add or Remove the Exception Code from PO.

PO & Dock Receiving

Highlight the PO & Dock Receiving line item as illustrated below:



Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to override the percentage as entered in the Inventory Control Item Master, override the Early Delivery restriction setup in Purchase Setup and Banned/Blocked MPN's in the PO Receiving Module.
 
Kitting & Shortage Management

Highlight the Kitting and Shortage line item as illustrated below:



Depress the Options tab and the following screen will appear:



Check the box if you would like to allow this user to be able to issue Non Approved AVL items to the Kit.   
 

Inventory Cycle Count

Highlight the Inventory Cycle Count line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to post any adjustments to inventory within the Cycle Count module.
 
Engineering Change Order

Highlight the Engineering Change Order line item as illustrated below:

Depress the Options tab and the following screen will appear:

Checking the first box will allow this user to to Lock or Unlock an ECO.  Checking the second box will allow this user to view the ECO Price information.

Physical Inventory

Highlight the Physical Inventory line item as illustrated below:


Depress the Options tab and the following screen will appear:



There are specialized procedures for the Physical Inventory module:  The selection to post the Inventory adjustments requires either a Supervisor’s password or specific rights.  Also, there is the option to print out the work sheet showing quantity.  The specific rights are set up as follows:

Checking the first box will allow this user to be able to update the inventory count.  Checking the second box will allow this user to be able to see the existing quantities on hand when printing the Physical Inventory reports.  Note:  This is NOT a recommended procedure.  Usually you would want your counters NOT to know what’s expected.  However, there may be occasions when the user wants a specific employee to have these.  However, we stress that CAUTION must be exercised here.

Product Routing

Highlight the Product Routing line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to Release Traveler.

Product Data Management(PDM)

Highlight the Product Data Management(PDM) line item as illustrated below:

Depress the Options tab and the following screen will appear:

Checking the first box will allow this user to Release Tools and/or Fixtures.  Checking the second box will allow this use to Release the PDM.

Work Order Shop Tracking or Bar Code Utilizations

Highlight the Work Order Shop Tracking or Bar Code Utilizations line item as illustrated below: 

Depress the Options tab and the following screen will appear:



Checking the "Allow Skipping Work Center Forward or Backward" box will allow this user to skip Work Centers and move product Forward or Backward. 

Checking the "Allow Changing Default Work Center for Serial Number Transfer" box will remove the restriction for this user and allow user to transfer serialized material from any Work Center with in "Shop Floor Tracking by Work Order" and "Shop Floor Tacking by Bar Code"  modules, if a work station is restricted to a default work center in the Production Work Center/Activity Setup module.    After a user with this options password is entered, the default work center will be changed to the one that this user entered password for.   For Example:   the workstation is assigned to use “TU” as default work center, now if this user chooses to use “AI” to transfer, the default work center will be changed to “AI”. 
  
 
 
Defect Code Data Entry

Highlight the Defect Code Entry line item as illustrated below:

Depress the Options tab and the following screen will appear:

Checking the first box will allow this user to exceed the number of inspections defined in Quality Defect Codes setup module. 

There is a special right for “defect code entry” within the Shop Floor Tracking module.  Checking the second box will allow this user to be able to edit “closed” Work Order SQC data.

Checking the third box will allow this user to change the default work centers for serial number transfer within the Work Order Traveler Setup module.
 
Sales Quotation and Estimating

Highlight the Sales Quotation & Estimating Line item as illustrated below:



Depress the Options tab and the following screen will appear:



Check the box if you would like to allow this user to transfer the Sales Quotation data into the other applicable modules.

Sales Order Management

Highlight the Sales Order Management line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to Approve Sales Orders. 

Packing List

Highlight the Packing List line item as illustrated below:



Depress the Options tab and the following screen will appear:



Checking the first box will allow this user to Edit a shipped revision number.  Checking the second box will allow this user to Approve Over-credit Packing List.

Credit Memo

Highlight the Credit Memo line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to Approve Credit Memos. 

Order Configuration

Highlight the Order Configuration line item as illustrated below:

Depress the Options tab and the following screen will appear:

Check the box if you would like to allow this user to Transfer Configuration to Item Master.