1. View GL Accounts
1.1. Prerequisites for View GL Accounts

Users MUST have full rights to the "View GL Activity/Reports" in Accounting Security .   Users with “Accounting Security Supervisor” rights will automatically have access.
1.2. Introduction for View GL Accounts

The G/L Balances area is designed to allow a quick inquiry as to the balance of one or a series of accounts.  The information displayed corresponds to the Closing Balances of the account referenced in the upper part of the screen.

 

1.3. Fields & Defintions for View GL Accounts
1.3.1. G/L Balances

 

Account Number

The G/ L account number.
Type of Account

The range type for the account.
Account Title

The title of the account.
Status  This is the status of the G/L account number, active or inactive.
Period

The accounting period (month)
FY 2007 Balance (Current)

This is the balance currently, posted through the current periods.

FY 2006 Balance (Prior)

This is the balance posted for the prior periods.

FY 2005 Balance (2nd Prior)

This is the balance posted for the 2nd prior periods.
 

Depressing this button will display any notes regarding this account.

 
Selecting the "Filter by GL Type"  will display a pulldown that will allow the user to find account status  by General Ledger Type.

Selecting the ‘Exit’ button will return the user to the previous menu level.
 

 
 
1.3.2. G/L Activity
1.3.2.1. G/L Activity

Beginning Period FY

The display will begin at the period and fiscal year indicated.
Ending Period FY

The display will end at the period and fiscal year indicated.
Period

The period displayed.
FY

The fiscal year of the display

The general ledger account number
GL Description

The description of the account.

This period’s beginning balance.

The total debits posted this period.

The total credits posted this period. 

The balance through today’s posting.

 You can sort by: GL Acct. No. (default), Beg. Balance, Debit, Credit or End Balance by depressing the appropriate button.

1.3.2.2. G/L Detail
 
Beginning Period FY

The display will begin at the period and fiscal year indicated.
Ending Period FY

The display will end at the period and fiscal year indicated.
Header

This is the account number and title highlighted in the G/L Account Activity tab.  To view other than the account shown, depress the arrow next to the account number field.
Period

This is the period being displayed.
FY

This is the fiscal year being displayed.
Trans Date

This is the date of the detail transaction.
Trans No

This is the number assigned to the transaction.
Source

This is the source of the entry, such as Cash Journal with the Check Number.
 Debit/Credit

This signifies that the entry was posted as either a debit or credit to the account.
 Totals This displays the calculated totals for the debit and credit columns

You can sort by: Trans.Date.(default) Trans.No,  Debit, or Credit by depressing the appropriate button.

1.4. How To ..... for View GL Accounts
1.4.1. Find G/L Balances

Enter Manex.exe  Accounting/General Ledger/View GL Accounts/G/L Balances    

The following screen will appear:


 
To find a specific record by GL Type, depress the pulldown arrow next to the "Filter by GL Type" box and the following list will appear:
 
 
 
Highlight a GL Type and the screen will populate with  the account information for that GL Type.
 
 
 
 
1.4.2. Find G/L Activity
Enter Manex.exe  Accounting/General Ledger/View G/L Accounts/G/L Activity  

The following screen will appear:

You can sort by: GL Acct. No. (default), Beg. Balance, Debit, Credit or End Balance by depressing the appropriate button.

To view other periods than the Current Period, change the Beginning and/or Ending Period at the top of the screen.
 
Detail will be available when highlighting an account with amounts in the Debit or Credit columns. Select the GL Detail Tab. Note:  that the detail will only show a summary line if the company chose to Post In Summary in the accounting setup. If the company chose to Post In Detail (General Ledger Defaults setup) each transaction that affects the balance of the selected account (selected on the summary screen) for the Period(s) selected will be shown.

 

You can sort by: Trans.Date.(default) Trans.No,  Debit, or Credit by depressing the appropriate button.

To view other periods than the Current Period, change the Beginning and/or Ending Period at the top of the screen.
 
Note:  The Transaction Number showing the entire entry can be accessed via G/L Reports Transaction Inquiry.