| 1.1. Creating the PO with the CC Company as the Remit TO: then Paying the CC via ONLINE |
Supplier is created with multiple Remit To. One of them would be the Credit Card
When creating the Purchase Order the Buyer will change the Remit To address to reflect the Credit Card Remit To address. In the below example I have two purchase orders created against to different Suppliers that have the same Credit Card Remit to information.
Product arrives at your Dock and Receiving will process the PO Receiving as normal. Resulting Transactions will hit Stock and Unreconciled receipts In this example the Dock processed two receipts on 8/27/2019 and one on 08/29/2019
I am assuming since these were credit card charges, you more than likely already received the invoice via email or with the shipment that was processed in the above three receipts. User would then proceed to PO Reconciliation and enter in the invoice information.
You can see that the invoices will remain associated with the original Suppliers aging.
Approx. 1 month later you receive in the Credit Card statement from Visa. User would go through the Batch Scheduling and select to process ACH or Wire Transfer, etc . . . (just don’t select “check”) because in this example you are paying the Credit Card company online either through the CC website or your Bank Bill Pay feature.
The Check batch will actually generate an CSV for your records.
Within this information you can see that the Rcv Company is Visa Credit Card
Resulting transactions that hit would like something like the below.
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| 1.2. Creating the Purchase Order with the Credit Card Company as the Remit to:, then Paying the Credit Card via CHECK per Supplier |
This article will explain how to setup the credit card information wtihin the remit to;, create the Purchas Order with the Credit Card Company as the Remit to:, then issuing a check to the Credit Card Company for each supplier. Using this scenario you will have multiple checks being issued to the Credit Card Company per month. **Note: this process would be recommended if you are paying your Credit Card Company online. Either using the Credit Card Company website or your Bank Bill Pay. Upon processing the payment to the Credit Card Company you would want to make sure to not select Payment type as "Check" as that would result in individual Checks cut out to the Credit Card company if you select across multiple Suppliers. It is recommended that you select ACH or Wire transfer that will result in a CSV for your records. See Article #3477 for other options within ManEx.
Depress the Edit action button and edit or add the remit to: with the credit card name first the the supplier name. (This will keep all VISTA payments due together).  Create the PO When the Buyer is placing an order with that (those) supplier(s), presumably it will be on the phone. It is strongly advised that the buyer obtains a credit card receipt, or at least the transaction number of the event.
 Depress the Confirm/Remit to button and confirm that the Remit To is the credit card company:  When the product for the purchase order is received, (or at any time after the transaction) the buyer needs to forward a copy of the PO and the transaction number to accounting, so they can match it up with the <st1:place w:st="on">PO receipts.  When the <st1:place w:st="on">PO reconciliation is ready and done, the accountant may enter the transaction number (or the rightmost number of digits that will fit) into the invoice number for the reconciliation, and process it normally.  When it is time to pay the credit card, each transaction line in their statement can be checked against the transaction numbers recorded for the PO’s received, as well as verify the price. When it is time to schedule the check, all of the transactions for the supplier can be added and the transaction number (invoice number) will be printed on the check stubs. There may be many receipts in a period, from the same supplier, but there only needs to be one check written for all receipts.
It is true that if there is more than one supplier using the same credit card, the user will have to create checks for each supplier, but the transaction numbers on the checks should allow the credit card company to settle the account, even if there are multiple checks. Sometimes you may find credit card companies that will issue multiple cards under the same account, and they can then use a different card for each supplier. See Article #3477 for other options within ManEx.  Save and Print Check. Check #1275 Remited To: Credit Card Company (VISTA)
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| 1.3. Changing the Supplier Associated to the PO/Invoice after PO Reconciliation to Pay the Credit Card Company |
If the user selects this scenario the user will create the PO, PO Receiver, and Reconcile the PO (for orders that have been paid with a credit card) as normal, but has NOT Posted Purchases to GL. Setting up the Credit Card Company as a Supplier. Then within the Manual AP Entry screen change the Supplier associated to the Invoice's/PO's to the Credit Card Company (as the Supplier) so they will be abe to create one check to the credit card company for all suppliers per month.
As long as the Purchase records have NOT been Posted to GL users may following the following steps:  I have three Invoices being displayed in AP Aging for three different Suppliers, which have all been paid for by Credit Card.  Set up the Credit Card Company as a Supplier within the Suppler Information:  Find the Invoice's that have been paid with a Credit Card within the AP Manual Entry screen, depress the Edit button and Change the Supplier Name selecting the Credit Card Company (VISA)
 Depress the Save button and the following message appears:
 Enter a Note stating that the Supplier Name (AEN) has been changed.
 Once this step has been completed on all the invoices paid by the credit card, all these Invoices will be listed under the Credit Card Supplier Name (VISA) in the AP Aging.
 And all the Purchasing record waiting to be released and posted to GL have been updated with the credit card supplier name.
 User can now create one check to the Credit Card Company (VISA)
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