• Sales Type & Price Itemization  must be setup.
• If the Sales Order is being used to sell inventory from the stockroom,  then the inventory part numbers must be setup in the Inventory Control Mgmt module.  (User may also enter non-inventory items on a Sales Order with no prerequisite requirements).

• Customer Contact Information
• Prices can be established in the Sales Price List Information module, or can be entered in Sales Order manually.
• Defaults for due dates, transit times, footnotes, etc can be setup in the Sales Order Defaults & Sales Discount Type  module
• Sales Tax Authority Table  can be setup if product is taxable
• Sales Rep Information

The Sales Order Module is used to record the details of the user’s Customer Purchase Order.  It is a translation of the customer’s order (or contract) to deliver goods into the user’s format and language.  This is done so that the user’s various departments can refer to a common format rather than have to adjust to a variety of customers’ formats. The Sales Order should reflect exactly what the customer ordered – the part numbers, the quantities, the delivery schedules, the price, the terms and conditions of the order, and any special charges.  Other important information to be included (besides the customer’s name) is the name of the contact at the customer, the purchase order number (the contract), whether or not the purchase order or contract has been agreed upon by acknowledgment of the Sales Order.

The user initiates the internal flow of operations by completing the Sales Order.  This order then is used to track the progress of the customer order, account for costs and revenues, determine the manufacturing performance to commitment, define the company backlog of sales, schedule workloads, and in general direct the activities and operations once the customer’s order is accepted.

The Sales Order module serves several functions relating to orders:

1. to view and review an existing order.
2. to edit an existing order.
3. to add a new order.

To review and edit an order, the user FINDs the order to display it on the screen. There are a number of ways that ManEx provides for the user to aid in locating a specific order, which are discussed later. Once an order is found and displayed, the order may be EDITED to make desired changes to the order.

To create a new order, the user performs the ADD function.

Once in the Sales Order, the user may add or edit the products being delivered to the customer, including the quantity. The deliveries may consist of products, (assemblies made by the user), and/or parts (from the user’s inventory), and/or miscellaneous items (non-inventory items or services). The sales order program will determine pricing from the pricing module, if the part has had pricing entered. Otherwise, the user must add the pricing as the products are entered.  If the Pricing module doesn’t have the part entered, the user must also select the Sales Type.

The user must then establish a schedule for shipping the product. The schedule may be for a single shipment, or scheduled out over a period of time with the same or different quantities for each delivery. In ManEx, there is also the provision for automatic scheduling, which simplifies the scheduling if the user wishes to ship a fixed portion of an order each day, week or month.

The user may then verify that the Bill-to and Ship-to information is correct. It will be entered automatically in the Sales Order from the Customer Information module, using the default values. If more than one address exists for the customer, the user may change this information to match the individual order, if desired.

The user may also create work orders for the product FROM the sales order module. If the product is scheduled for multiple deliveries, the user may elect to make one order for all parts, or spread out the deliveries over multiple work orders.  We do not allow the Work Order to be released within the Sales Order module.  The Work Order module is a very valuable feature and should not be by passed.  The purpose of the WO Release is for various departments to fulfill their part of the task of releasing the WO on-line to avoid doing it manually.

Sales Order Tab field definitions

	Depressing this button will display the complete history of all changes made to this order. It will list the Date/Time of Change, By User, SO Total at time of change, and List of Changes recorded.  The following changes are recorded when a sales order is saved, if a new sales order is created, or if an existing sales order is edited.   For the header level - Customer PO#, Billing and Shipping Address changes, SO status changes, Approved and acknowledge status changed, Acknowledge document name changes, recognizes if notes have been changed (SO Note, SO Acknowledgement Footnote), but will not record the differences between them.  This will be the users responsibility to record and track the modifications within the note fields.    For the detail level - New item, removed item, quantity changes, status for the item changes.    For the schedule level - New/removed schedule line, qty scheduled, date scheduled.  For the price level - New price line, removed price line, price description, price, sales type.
Sales Order	This is the number assigned to the Sales Order.
Order Date	This is the date of the Sales Order.
Customer	This is the Name of the Customer.
SO Status	This is the status of the Sales Order, Open or Closed.
	The main purpose of this button is to link a scanned copy of the signed acknowledgement from the customer to the SO for records, so you have proof linked right to the sales order that it was acknowledged by the customer.
Buyer	This is the name of the Customer’s purchasing agent.
Customer PO	This is the Customer’s Purchase Order Number.
SO Approved	This field will only be displayed on this screen if the "SO Approval Required" box is check within the Sales Order Defaults & Sales Discount Type module.
Order Ack	A check in this box means the Customer’s Purchase Order has been accepted by the user.  Below the check mark is the date of acknowledgement and the initials of the user who acknowledged the Customer’s Purchase Order.   Note: Without this check mark, the order can’t go forward in the system.
Last Modified by	This will display the date and initials of the last person that made changes to the Sales Order
Ln	The Sales Order Line Item Number.
Part Number	The number the user has assigned to the part or product.
Rev	The revision number pertaining to the part number.
Class	The classification to which the part number belongs.
Type	The type within the classification to which the part number belongs.
Description	The description of the part number.
Ord Qty	The quantity of that part number ordered by the Customer.
Back Order	The un-shipped portion of the part number.
Shipped Qty	The amount of the order already shipped.
UOM	Unit of Measure.

Reserved Qty	The amount of the part which has been reserved for THIS Sales Order. This means that no other order can ship the amount reserved. If you enter a number in this field, the following selection screen will appear:
	Select one location from the list.  If a part is reserved in SO, and also reserved to a project that's linked to the SO, the system should pick the parts that are reserved by the SO first, if not enough to ship, then take the parts that are reserved by the project.

For the line item highlighted:

Depressing this button will bring up the the following message:

This message is for a MAKE part only. This message will display the Longest Lead Time based on the following:   Component Purchase Lead Time    1 week (5 days) Product Kitting Lead Time              2 days Product Production Lead Time       3 days Total Sales Order Lead Time        10 days   Note:   The SO lead-time does NOT calculate the purchase lead-times of buy parts associated to sub assemblies. It will consider the kitting and production lead-times of the make part itself along with any buy components on the top level assembly in calculating the longest lead-time.  The system assumes that the sub-assembly is complete at the time your kitting it for the top assembly.

Depressing this button will bring up the following screen.

For the Work Order number highlighted, the WIP quantity, due date, status and the Work Center location will display.

Depress this button to add a note for the line item highlighted, this note is for internal use only.  This note will be printed on the Sales Order Acknowledgement report but will NOT be printed on Packing List or Invoice.  This note will be displayed on screen when viewing the Packing List and/or Invoice.

Directive Buttons:

	This button starts the process to add a product (assembly) to the order.
	This button starts the process to add a part to the order.This represents inventory which the user has purchased for the purpose of re-sale.
	This button starts the process to add a miscellaneous charge to the Sales Order.
	See Article #1138 for more detail
	See Article #1138 for more detail
	This button will delete the line highlighted.
	This button starts the process to create a Work Order from the Sales Order screen for the line item highlighted.

Schedule Tab field definitions

Delivery Schedule Section:

Buttons:

	To add a line to the schedule.
	To delete the highlighted item.

Auto Scheduling Section:

1st Due Date	This is the 1st date due to the Customer.
Delivery Qty	The Delivery Qty screen allows the user to divide the shipment into multiple deliveries of equal parts. For example, if the order is for a total of 100 pieces, and the customer wishes delivery to be at the rate of 10 units each day, then the delivery quantity should be entered as 10.
	The next box allows the user to select the delivery intervals. The options are by day (DY), week (WK) (7 calendar days) or month (MO) (30 calendar days) days. After selecting the delivery interval, pressing the SAVE button creates a line for each delivery date in the sequence requested.   Note:  In using the term Weekly and Monthly, it doesn't matter what the holidays or what the weekends are (i.e. that they are not excluded from the total time of a week or month), but are considered when the final date is calculated.
	This is depressed if the user wants the system to set up the scheduling using the Delivery Schedule Default Days which are setup in the  Delivery Schedule Default Setup module.
Transit Days	This is the number of days from the user’s dock to the Customer’s dock. This will default in from the Customer Information module.  If the Customer transit days are blank or zero in the Customer Information module then the system will take from the Delivery Schedule Default Setup module.
Order Qty	This is the total order for the line item.
Balance	This is the quantity unshipped as of this date.

Pricing Tab field definitions

Sales Rep	A list of Sales Representatives Names that get a commission from this product.  The Sales Rep(s) MUST be setup in the Sales Rep Information module.
Amount Each	The amount of commission from this product
	Depress this button to add a Representative
	Highlight a Sales Representative on the list and depress this button to remove their name from the list
	Total amount of commission for this product

	Depressing this button will allow user to enter additional charges for the product above. These charges may carry a different unit price, and may be of any description.  As the information is completed, the total cost for the line item is carried to the bottom of the box, to be validated with the customer’s purchase order.  A Non-inventory line added on this screen will be invoiced on the first shipment made for this sales order.
	Depressing this button will delete the highlighted line.
Total	The grand total of the complete sales order

WO List Tab field definitions

Billing Tab field definitions

Shipping Tab field definitions

Customer	This is the name of the customer.
Ship To	This is the Customer’s Ship To address.
Attention	The name of the Customer’s Contact to whom the shipment will be directed.
	Depress this button to Change the Ship To Address
Terms	This is the Payment Terms
FOB	This is the point where title passes
Ship Via	The is the name of the carrier.
Cust Account No	This is the Customer’s account number with the carrier.This would be used where the customer paid the carrier directly for the shipment.
Delivery Time	The is the time by which the shipment should be at the Customer’s address.

Note Tab field definitions

Depress Sales Mgmt/Sales Order Management/Sales Order Management.

The following screen will appear:

Depress the Find action button. The following selection screen will be displayed.  To find an existing order select one of the following:  Sales Order Number, Customer Name, Customer P.O., Work Order Number, or by Product Number. The user may exit the selection screen without a selection by selecting the X button.

When the user elects to find an order by the Sales Order Number, a screen appears listing sales orders in numerical order, along with the Customer Name and purchase order. The user may elect to show only open orders, or all orders. The user selects the sales order by either entering it into the red box, or scrolling down the list and clicking on the selected order.

When the user elects to find an order by the Customer Name, a screen appears listing customers in alphabetical order. The user selects the customer by either entering it into the red box, or scrolling down the list and clicking on the selected order.

Then a list of all of the selected customer’s orders are shown in numerical order, along with the customer’s name and Purchase Order number. The user may elect to show only open orders, or all orders. The user selects the sales order by either entering it into the red box, or scrolling down the list and clicking on the selected order.

When the user elects to find an order by the Customer Purchase Order Number, a screen appears listing open Purchase Orders in numerical order, along with the Sales Order. The user may elect to show only open orders, or all orders. The user selects the Purchase Order by either entering it into the red box, or scrolling down the list and clicking on the selected order.

When the user elects to find an order by the Work Order Number, a screen appears listing Work Orders in numerical order, along with the Sales Order and Customer Purchase Order. The user may elect to show only open orders, or all orders. The user selects the Work Order by either entering it into the red box, or scrolling down the list and clicking on the selected order.

When the user elects to find an order by the Product Number, a screen appears listing part numbers in numerical order, along with the revision, Class, Type and Description.The user selects the Product by either entering it into the red box, or scrolling down the list and clicking on the selected product.

Then a list of all of the Sales Orders for the selected product are shown in numerical order, along with the Customer Name and Customer Purchase Order number. The user may elect to show only open orders, or all orders. The user selects the Sales Order by either entering it into the red box, or scrolling down the list and clicking on the selected order.

Once you have made your choice, the information will be displayed as follows:

Note: When an RMA is created, both the pending receipt of the items from the customer and the subsequent shipment of replacement product to the customer is entered. Reference is made to the original Sales Order and Invoice only to allow the credit memo (when created) to have a place to apply the credit. Otherwise, there is no interface between the Sales Order and the RMA modules. If you were unable to find the Sales Order, try to locate it under the RMA menu item. See RMA Management Module Article #1610 for further assistance.

Find a Sales Order, it may be edited by selecting the Edit Action button, then entry of the password. All fields available for editing will be enabled for modification.

Sales Order tab -  The user may add a new product, part or miscellaneous item. The user may delete an entire line item. The user may change the quantity ordered, add or change the amount reserved or change the line status. To remove a project number from the project field,by right clicking on the field.   (Note:  If a SO for example has three line items and user deletes only line item 01 user will NOT be able to re-use this line item when adding a new line item to this SO.  The system will use the next line item which would be line item number 04 in this example).  

Schedule tab - For the Line Item selected, the user may add or delete a scheduled delivery, change the 1^st Due Date, or the Transit Days.

Pricing tab  - For the Line Item selected, the user may edit the Price, Sales Type, Tax, Lot Charge, Commissions info, Add or Delete a line.    

WO List  -  This screen is view only.

 

Billing tab  -  The user may change the Customer address and/or add a Credit Note.

Notes tab - The user may add or change the Sales Order Note and/or the Sales Order Acknowledgement Footnote. 

At the conclusion of the modification process, the user may either depress the Save  action button to save the changes or depress the Abandon changes action button to cancel changes, located at the top of the screen.

 

The following message will be displayed to the user if a WO is linked to the SO:




NOTE:  The link is for reference only between the two modules and they are still individual records so when any changes are made to either the SO or the WO the change will not update or be carried forward to the other.

 

 

Adding a sales order is accomplished by first selecting the customer, then a product and quantity. Then the user visits additional tab/screens to add more information about the order. The first of these is the Schedule Screen, where the user defines the delivery requirements for the product, then the Pricing Screen. The user should visit the Billing Screen and the Shipping screen to ensure that the defaults established for the customer are appropriate to the order being entered. If the user is visiting this screen to view an existing sales order, they may tab to the WO List screen and view current work orders in process. 

Depress the Add action button.  Enter your password. And the Sales Order Screen will appear. The current calendar date will default in the Order Date field.  This may be changed if desired.

 

 

The SO Status is defaulted to the OPEN status during entry of a new sales order.

Next, the user selects the buyer for the customer. Pressing on the down arrow adjacent to the field will display a list of contacts entered for the customer entered.  The user may select a contact or leave it blank.  If no contact has been entered for the customer, you will receive the following message.  Depress OK and file will be left blank.

Next, a customer Purchase Order number is entered. This is a free-form field, and up to twenty of any normal characters(any combination of alphabet or numbers) may be entered.

If the user has a purchase order from the customer, or a confirmation of the order from the customer, then the ORDER ACK box can be checked. If this box is NOT checked, the user will NOT be able to create a packing list for the order when it comes time to ship.  If this box IS checked, then the date and initials of the user accepting responsibility for the order are recorded.

The next step is to use the Directive Buttons to add information into the sales order.

The "Add Product" button adds products or assemblies to the order. Pressing this button produces a list of products that have been established for the customer selected for the sales order. The user selects the product number being ordered by entering it in the red box, or scrolling down the list and double-clicking on the assembly.    Note:  If the user enters specific customers in the Customer List within the Sales Price List Information module, then that product will only be available for that customer when creating a Sales Order.

After selecting a part number, ManEx requests the quantity to be ordered. 

You may view additional information about the part by sliding the scroll bar at the bottom of the grid  to to the right.

The "Add Part" button is to add a part from inventory to the sales order. This is material that is sold out of the stockroom, rather than material assembled to order.  It may include any part carried in ManEx inventory, with a source as “Buy”. Pressing this button brings up the following dialogue box: The user is prompted to search for a part to enter either by the Part Number or by the Part Class.

Clicking on Part Number brings up the query screen for a part number. In this screen, the Part Number, the Part Revision, the Class, the Type and the Description are all displayed. In this screen, the user may enter the part number directly, in the red box, or scroll down the part numbers until the correct part is found. The red box will cause the list to scroll to the closest match to the data entered. For each additional character entered, the cursor will move to a matching entry until the final part number is found.

If the user elects to search for a part by the Part Class, then the following screen appears: Clicking on Part Class brings up the query screen for a Part Class. In this screen, the Part Class is displayed, and the user may enter the part class directly, in the red box, or scroll down the part classes shown until the correct class is found. The red box will cause the list to scroll to the closest match to the data entered. For each additional character entered, the cursor will move to a matching entry until the final part class is found.

After finding the correct class, the user is presented with the following screen which includes parts that belong to the selected class type.

After selecting the part number to be added to the Sales Order, the next open line on the sales order is populated with the part information. The user must then move to the Order Quantity on the screen and enter the quantity ordered.

 

Once this quantity is entered, ManEx populates the line in the sales order with the data from inventory tables.     

If a part is reserved in SO, and also reserved to a project that's linked to the SO, the system should pick the parts that are reserved by the SO first, if not enough to ship, then take the parts that are reserved by the project.

If parts are allocated to a project and the project is selected in SO for the SO item, when the part is shipped, those allocated to that project parts will be available to be shipped. After the project is selected in SO, the new created WO will link to that project.

Once the order quantity is entered, the following selection screen will appear: This screen allows the user to select the desired manufacturer. Displayed will be the Warehouse, Part Mfgr, Mfgr Part Number, Warehouse Location and the Quantity Available. Highlight and double click on the desired Part Manufacturer.

The "Add Miscellaneous" button is to add any miscellaneous items to the sales order. This may be prototype items, engineering charges, or any item that is not manufactured nor is it in inventory. Pressing this button adds a line to the Sales Order and moves the cursor to the description field. The user enters the description, quantity and may then move to the pricing screen to complete the data.

The user is reminded that the scroll bars at the right side and bottom of the information box allow the information to be scrolled sideways and up or down to see additional information. 

The "Delete Line"  button is to delete a line already entered from the Sales Order. The user selects the line to be deleted from the Sales Order tab, and presses the button.

Pressing this button brings up the following dialogue box: The user confirms the deletion and the deletion is complete.

   Highlight the Assembly line item first before you depress the button.

Important Note: This action is taken AFTER the Scheduling tab is completely filled in for all add Products (assemblies).  So, first go to the Schedule tab (instructions below). Schedule the product and then return to this tab.  

The "Issue Work Order" button is to create work orders for each manufactured product items on the sales order.  Highlight all lines where there are products to be assembled. 

If user has the "SO Approval Required" box check in Sales Order Defaults & Sales Discount Type module checked, then user will be required to check the "SO Approved" box before being able to Issue a Work Order.  If the "SO Approved" box is NOT checked user will receive the message located to the right.

If there is only one delivery scheduled for the sales order, and the work order setup is established as automatic numbering, then the following screen appears:   Keep in mind though that even if you have the SO linked to a WO does not mean that the quantities will always be the same.  The link is for reference only between the two modules and they are still individual records so when any changes are made to either the SO or the WO the change will not update or be carried forward to the other.  A message is displayed to the users that they will have to make the same changes to the WO.

If the user has established more than one delivery date for the sales order, then pressing this button brings up the following:

Depress the Save action button to finish creating the Work Order(s). 

After completing all of the Sales Order data, the Sales Order must be saved. Then pressing the WO List tab will display all of the work orders created for the current sales order.

Schedule Tab

Sales Order Line number:  Select the line number by depressing the LN down arrow.  The following selection will appear:

The first line is populated with the data from the part number entered on the previous screen.

The following activities are available:

Automatic Scheduling

Pressing this button enables the scheduling box and places the default lead time date in the Due Date box. (The user may establish a default number of days in the Delivery Schedule Default Setup module).   The user can then use that date, or enter the first (beginning delivery) date the customer expects to receive the order. The Delivery Qty screen allows the user to divide the shipment into multiple deliveries of equal parts. For example, if the order is for a total of 100 pieces, and the customer wishes delivery to be at the rate of 10 units each day, then the delivery quantity should be entered as 10. The next box allows the user to select the delivery intervals. The options are by day (DY), week (WK) (7 days) or month (MO) (30 days). Note: In using the term Weekly and Monthly, it doesn't matter what the holidays or what the weekends are (i.e. that they are not excluded from the total time of a week or month), but are considered when the final date is calculated.

After selecting the delivery interval, pressing the SAVE button creates a line for each delivery date in the sequence requested, as illustrated:   In this Delivery Schedule screen, the user may further edit, delete or add lines.

Manual Scheduling

Pressing the Add Line button enables the delivery schedule box and places the cursor in the Due Date box. The user can then enter the first (beginning delivery) date the customer expects to receive the order. Next, the Ship Date (the date the order is to leave the user’s dock) will be entered by ManEx based on the transit days entered. This date can then be modified by the user if a different date is desired. Then the scheduled quantity is entered. The Shipped quantity will be completed by ManEx when the line has material shipped against it. Additional lines may be added or deleted by pressing the appropriate button. The total number of units scheduled will be displayed at the bottom of the box, so the user can verify all units have been scheduled.

After you’ve scheduled all assemblies, you may go back into the Sales Order tab and issue the Work Orders for those assemblies. Please refer to the instructions above regarding the Issue Work Order button. 

Pricing Tab         

Clicking on the Pricing screen brings up the following screen:

Depress the down arrow next to the LN field. The following list will appear: 

Select the desired line number. 

The Customer Sales Discount field in NOT editable.  This information defaults in from the Customer Information module. 

 

Depress the "Add Rep" button to add a Sales Rep.  The following screen will appear listing all the Sales Rep's setup in the  Sales Rep Information module.   Highlight the Sales Rep or Reps, then depress the OK button and they will appear in the commissions box as displayed below.

 

Enter in the commission amount for that specific Sales Rep.

If accounting is installed,the user selects the Sales Type. The user can select the Sales Type from the drop down list:

The first column of account numbers are for the posting of the sale. The 2^nd column of account numbers are for the posting of the Cost of Goods Sold entry. Once the Invoice is printed the account entry will become available.

If the user has completed the Pricing Screen for the product, then the pricing will be automatically entered. See Article #766 for more detail.

The user may select if the unit is taxable by clicking on the appropriate box on the right side of the screen. 

For Sales Order Items with no Tax, leave the Tax box unchecked. No further action is required.

Adding a US Sales Tax or a US Shipping Charge Tax in Customer Information requires that those items added be entered in System Setup under Sales Tax Authority Table.

If a particular Customer Ship To Address has more than one US Tax (such as a Sales, Use, Excise, etc. tax), then the taxes may be entered in System Setup individually and added individually to the appropriate Customer Ship To addresses.

If the user wants to use a Lot Charge instead of unit pricing, click on the Lot box. This will take the unit cost as a lot charge for the item without extending the units by the price. This may be used if a flat fee is charged for a number of parts. 

Clicking on the Add Line button may enter additional charges for the product. These charges may carry a different unit price, and may be of any description.  A Non-inventory line added on this screen will be invoiced on the first shipment made for this sales order.

Work Order List Tab

Clicking on the Work Order List tab brings up the following:

Depress the down arrow next to the LN field. The following will display:

Select the line item containing an assembly for which Work Orders have been created.

This screen is for information only, providing the user with status of work orders created for the current sales order.  The user has the option of creating multiple work orders for a sales order line item. To see the Work Orders for the next line item, depress the LN down arrow and select the desired line item.

Billing Tab          

Clicking on the Billing screen tab brings up the following:

In this screen, a Bill-to address will be completed with the default address established in the Customer Information Module. The Bill-to address also may be selected from any other addresses entered in the Customer Information Module.  The first prompt is to enter the Bill-to address. The user may accept the default address, or select from any address established in the Customer Information Module. All address information in the set up will be displayed when the down-arrow is pressed at the right side of the field:

After selecting the appropriate bill-to address, the information fields on the screen are populated with the correct data.

Shipping Tab       

Clicking on the Shipping screen tab brings up the following:

As in the Billing screen, the user may select from established ship-to addresses by pressing on the down-arrow key at the right of the first field:

Notes Tab

The last screen, the NOTES screen, provisions are made to establish Sales Order Notes and/or Sales Order Acknowledgment Footnotes.  These notes are available on their respective screens.

Note that when any note is entered on this screen, the screen tab NOTES turns red to indicate there is data in the notes.

Once all Tabs have been complete Depress the Save action button to save changes or the Abandon changes action button to abandon changes. 

To cancel a Sales Order

1. Find the order using the Find procedures Article #838.
2. Depress the Edit action button at the top of the screen.
3. Enter your password.
4. Highlight the 1^st line item.
5. Scroll over to the Line Status field.
6. Depress the down arrow.
7. Highlight the Cancel selection, as illustrated below:

Once you have cancelled all line items on PO the following message will appear: 

Depress Ok and the Sales Order status will be changed to "Cancel" 

Depress the Save action button, to save changes. Press the Red "X" to abandon changes.

Depress the Exit action button to exit the current screen and returns the user to the previous screen.

A sales order may be deleted using the Delete Unwanted Sales Order in the System Utility Module.  This utility will allow users to delete any Sales Order record within the system as long as there are no shipments or reserved qty against it.  In addition to deleting the Sales order, the utility will also check to see if there were any linked Work Orders to that Sales Order, if any were found it will display a warning and then also generate a XLS spreadsheet for the users to review and re-establish links to new Sales Orders if desired.  

To obtain the Sales Order Reports, select the Print button from the ManEx action buttons at the top of the screen. 



The following screen will appear:

Select the appropriate radio for the output format you desire: Screen, Printer, XL File, TXT File, or PDF.

Highlight the desired report and then depress the Option tab if applicable. 

Sales Order Acknowledgement report

For the Sales Order Acknowledgement report, select the numbering choice at the bottom of the screen by clicking on the desired radial.  Depress the OK button.

The following report will print: - This report displays the Sales order acknowledgment for selected sales order.

Sales Order Acknowledgement & Delivery Schedule report

For the Sales Order Acknowledgement & Delivery Schedule report, select the numbering choice at the bottom of the screen by clicking on the desired radial.  Check the Show Commit Date box if you would like the Commit date displayed on report.  Depress the OK button.

The following report will print: - This report displays the Sales order acknowledgment with delivery schedule for selected sales order.

Sales Order Picklist report

Sales Order Backlog Detail report

For the Sales Order Backlog Detail report, you can select to sort  By Product or By Month on the bottom of the screen.

Depress the Options tab. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  If you want to Supress zero backlog quantity check the box.  If you want the commit date displayed on the report check the box. Once selection is made, depress the OK button.

The following report will print:

Sales Order Backlog Summary report

For the Sales Order Backlog Detail report. Depress the Options tab. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.

The following report will print:

Sales Order Backlog Without Scheduled Shipment report

For the Sales Order Backlog Without Scheduled Shipment report  Depress the Options tab. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.

The following report will print:

Sales Order Booking Detail report

For the Sales Order Booking Detail report, you can select to sort  By Product or By Month on the bottom of the screen.

Depress the Options tab. You’ll be prompted for the date range. To clear the default selection, check the Clear Selection box. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.   Note:  The system does not have a date associated with a Sales Order line number, only with the Sales Order (header) for this report.  We suggest you view the Sales Order Change History associated with the Sales Order to see the changes per line item.

The following report will print:

Daily Shipment Report With Invoice Amount

For the Daily Shipment Report With Invoice Amount, you can select By Customer, By Packing List, or By Sales Order on the bottom of the screen.   Note:  If 'By Packing List" is selected and the total records of packing list is more than 32,767, user will have to enter the packing list number instead of selecting from the mover list.  The mover list will not be displayed, because there is an item limitation set on the mover list and once this limitation has been met there are too many items to display, so then the user will need to enter the packing list number they want to view.

Depress the Options tab. You’ll be prompted for the date range. To clear the default selection, check the Clear Selection box. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.

The following report will print:

Daily Shipment History Report by Part Number

Depress the Options tab. You’ll be prompted for the date range. To clear the default selection, check the Clear Selection box. Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.

The following report will print:

Pro-Forma Invoice report

For the Pro-Forma Invoice report, Depress the Options tab.  You will be able to add a footnote, as displayed: In foreign trade transactions, a pro forma (or proforma) invoice is a document that states a commitment from the seller to sell goods to the buyer at specified prices and terms. It is used to declare the value of the trade. It is not a true invoice, because it is not used to record accounts receivable for the seller and accounts payable for the buyer. Type in the footnote desired and then depress the OK button.

The following report will print:

SOs without Customer Acknowledgement/PO report 

Depress the Options tab. You will be prompted for the date range. To clear the default selection, check the Clear Selection box. Choose to display open sales orders only or all sales orders by depress the radial.  Choose Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Once selection is made, depress the OK button.

The following report will print: - This report will display a list of SOs that still need a Customer Acknowledgement/PO

Backlog Revenue and Margin Detail Report  

Depress the Options tab.  Select Type: Revenue or Margin by depressing the appropriate radial.   Select Based On:  Due Date, Ship Date, or Commit Date by depressing the appropriate radial.   Select Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.    Enter the number of days you want the system to use to calculate the "past due" and "future" revenue margins.  The default is 720 days.   Once selection is made, depress the OK button.    This report is based on the SO scheduled qty entered and the SO prices to calculate the Revenue or Margin.  The type "Revenue" is unit cost*qty.  The type "Margin" is difference between standard price and unit cost*qty.

The following report will print:

 

Backlog Revenue and Margin Summary Report 

For the Backlog Revenue and Margin Summary Report, you can select to Group By Territory; By Customer; By Customer, PO; By Sales Rep; or By Sales Type from the following selection screen.

Depress the Options tab.  Select Type: Revenue or Margin by depressing the appropriate radial.   Select Based On:  Due Date, Ship Date, or Commit Date by depressing the appropriate radial.   Select Customer by highlighting then depressing the > button.  If you want all of the Customers, depress the >> button.  Enter the number of days you want the system to use to calculate the "past due" and "future" revenue margins.  The default is 720 days.   (The number of days past due to be included is so that you can filter out any old orders that are still open, but for some reason hasn’t shipped, and may not ship due to some unresolved issues.  The past due column, is for how far back data is to be considered).  For example: Your current date is 5/12/08 and you have a SO with a due date of 3/21/2008, it is within the 60 day window of past due consideration, and within the 720 day late shipments as well.  But if you had a backlog order that was still due from 12/15/2007, it would not show on a 60 day past due report, but would show on a 720 day past due report.    Once selection is made, depress the OK button. This report is based on the SO scheduled qty entered and the SO prices to calculate the Revenue or Margin.  System uses 720 days to calculate the past due;  current month to next 6 months; and future.  The type "Revenue" is unit cost*qty.  The type "Margin" is difference between standard price and unit cost*qty.

 

Remaining Shipment Report

 

Depress the option tab. Enter the Date to display Shipments Due Up To:   Basically, this report will get all MRP action records for SO demand that the date is up to whatever user set up on report "Option" page (default is 60 days from now).  The program will get sales oder information (due date, price...) as well, then join this two set of data by sales order number and due date.  That's how the proposed work orders linked to sales orders, even the user doesn't create the work orders for the sales orders.  Because this report lists what order actions required in order to make the shipment, it will get those proposed WO records with negative balance, and get MRP action records for those components.  If the part numbers have positive balance or regular WOs that will eventaully fill the demand, those records will be filtered out

 

The following will print: 

 

Prerequisites for Viewing:

This screen allows program managers to quickly gather information on any open order for a selected customer.  It pulls data from inventory and production and provides visiblity of component shortages, notes from the production floor, current status of each job in production, and shipping history including packing list numbers and tracking numbers.  This screen is automatically updated as production and inventory personnel record transactions are entered in the system.

Deliver Schedule

	Special Notes for the Work Order Listed
	Shortages for the Work Order Listed
Due Date	Due Date listed on the Work Order Listed
Work Order	Work Order Number
Released	An X indicates that the Work Order has been Released
Quantity	Total Quantity Work Order Listed is for

Work In Process

	Special Notes for the Work Center highlighted on the Work Order Listed
Work Center	Work Centers for the Work Order Listed
Quantity	Quantity in that Work Center

To enter the module, select Sales Management / Sales Order Management / Customer Sales Order Status, as illustrated.

Selecting the Customer Sales Order Status will bring up the following screen:

Select the Customer and then the Customer Order Status Information Tab. This will bring up details regarding the Customer Orders indicating part numbers, order date, purchase order number, sales order number, order quantity, shipped quantity, and back order.  The user may sort by Part Number, Order Date, Purchase Order or Sales Order by depressing the desired button. If there are any of the note buttons lit in red, the user may view the notes by depressing on the desired Note button.

 See screen below:

Selecting the Ship History button, will bring up the following screen: 

The ship history screen displays: Packing List number, Ship date, Part number, Revision number, Quantity shipped, Shipped Via, and the Waybill number.

Delivery Schedule Section

For the Sales Order highlighted, the Delivery Schedule section will display in the left hand corner of the screen.

If there are any notes regarding the Work Order, the button will be lit in red.  Depressing on the Shortage button will reveal an shortages associated with this Work Order. 

For the Work Order highlighted, the Work Center identification, Part Number, Revision Number, /Unit, Short Quantity, Number of Units and Part Source will display.

Highlighting a particular Work Order will display Work In Process status for that Work Order. The Work Center and Quantity will display. Depress the WO-WC Note to view notes regarding the Work Center highlighted. 

Prerequisites for Viewing:

In this module, the user may view the Open Sales Order List

Enter Sales Mgt / Sales Order Management / Open Sales Order List, as illustrated:

The following screen will appear:

The screen will display all of the open sales orders for all Customers.  This screen may be sorted by:  Age, SO Number, Customer, PO Number, or Order Date by pressing on the desired button. 

To obtain the reports, select the Print button from the ManEx action buttons at the top of the screen.  



The following screen will appear:

Select Printer, Page Range, and number of copies.  Depress Print and report will be sent to printer. 

In this module, the user may enter Customer Follow Up Notes.

Customer Follow Up Summary Tab

Customer Follow Up Detail tab

Find a Customer Follow Up

Enter Sales Mgt / Sales Order Management / Customer Follow Up:

The following screen will appear:

Depressing the Find button will bring up a further selection , as illustrated: Note the 1st two selections are for Follow Ups which are not yet complete. The last two selections are for Follow Ups which have been closed.

To find by Name, the following list of User’s Names will appear: Type the user name into the red box or highlight your selection and double click.
To find by Customer, the following list of Customer Names will appear: Type the customer name into the red box or highlight your selection and double click.

To find a closed Follow Up, if the user selects by Name Closed, the list of user’s names will appear. To find by Customer Name, the list of Customers will appear. Type the user name or customer name into the red box or highlight your selection and double click.

Once found, the Follow Up Summary screen will populate with all follow-ups for that user or customer. 

Highlight your selection and depress the detail tab to view the detail.

Add a New Customer Follow Up

Enter Sales Mgt/Sales Order Management/Customer Follow-Up

The following screen will appear:

Depress the Detail tab, the Add button and Delete button become available.

Depress the Add button. Type in your password. Select the Customer from the drop down list: 

Type the Description into the Description field, then type in the Follow Up note.

Depress the Save button, to save the changes, depress the Abandon changes button if you do not want to save changes. The complete screen will display as shown below:

Find the Customer Follow Up using the Find procedures. The following screen will appear:

In the Summary tab, highlight the Follow Up of interest, then depress the Detail Tab.

Depress the Edit button. Type in your password. Place a check in the Complete box by clicking on the box.

Depress the Save button, to save changes, depress the Abandon changes button if you do not wish to save changes. 

In this module, the user may look up Customer Contacts, and phone numbers.

Select Sales Mgt / Sales Order Management/ Customer Rolodex, as illustrated:

The following screen will appear:

Customer’s Rolodex, will appear containing the Company Name and the Contact at the company, the title of the contact and the contact’s telephone number. Highlight the Company and the E-mail address and Fax number will appear in the bottom of the screen.