Rejecting Items if Accounting hasn't Processed the Invoice

Introduction

After the user has accepted all of the items on a Closed Purchase Order and then subsequently it’s discovered that the material received is discrepant, do the following if Accounting hasn’t already processed the Supplier’s Invoice for payment:

 

  1. Enter the Purchase and Receiving Managment Module.
  2. Find the closed PO, using the Find a Purchase Order.
  3. Depress the Edit button.
  4. Type in your password.
  5. Highlight the discrepant Part Number Line Item in the top section of the screen.
  6. In the middle section of the screen, enter the revised accepted quantity, and the rejected quantity.
  7. Go back up to the top section of the screen and select a reject reason.
  8. If there is Lot Code Tracking involved, also adjust the Lot accepted quantity and rejected quantity, and check the serial numbers that have been rejected.
  9. Depress the Save button.