Discrepant Material Return is used to return material which is different than what was ordered, received late, over shipment, damaged, etc.

There are two ways to return discrepant materials.

1.                    The discrepancy is discovered in PO Inspection/Acceptance Receiving and rejected there.

2.                    The discrepancy is discovered after the Inventory has been placed into stock.  This module allows for review by the Materials Review Board.  Then, if not acceptable, the material may be returned to the supplier.  Once the DMR (discrepant material return) is created, information regarding the return is forwarded into Accounting where a Debit Memo and the accompanying accounting journal entry is created.

Once the Discrepant Material is added, the user may print out a DMR (discrepant material return) Packing List.

In Defect Code Entry we allow users to move product into FGI, when a part is transferred to FGI, the program will compare the total cost of components with the "material cost" of the assembly, then create the configuration variance. In addition to that, the system will create additional 4 records for "Labor", "Overhead", "Other Costs" and "User Defined" costs.

Fields & Definitions

Return Items tab field definitions

Field & Definitions

This procedure is used after accounting has Reconciled the Purchase Order.  If accounting has not yet reconciled the purchase order, see  Rejecting Items if Accounting hasn't Processed the Invoice.

Note that the discrepant material must be transfer into the MRB (materials review board) warehouse via Inventory Handling before you can proceed.

To enter the PO DMR (discrepant material return) module, select Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).

1. Depress the Add button.
2. Type in your password.
3. The following screen will appear;
   
                                                                                                                               
4. Select the From Inventory radial.
5. Type in the Part Number and depress the OK button.  The following screen will appear (If there is more than one Purchase Order involved it will list them all)     
   
   
                                                                                                           

6. Highlight the Purchase Order of choice.

7. Depress the OK button. Information regarding that part number for the Purchase Order selected will display:

8. Type in the returned quantity in the Return From section.
9.  In the DMR List section, type in the RMA number.
10. Type your name in the Confirm By column.
11. Depress the Packing List Tab.

12. Typing in your Packing List number for the return.  Type in the associated waybill number.  

 

If accounting has not yet transferred the reconciled invoice into AP Aging, the following message will appear:

 

Depress the Save button.  The following screen will appear:

 

 

 

Once the DMR (discrepant material return) has been added and saved, a Debit Memo will be created.  If Debit memo numbering is manual, the user will be prompted for the number.  Additionally, the corresponding entry will be created and the balance in the Accounts Payable Aging will adjust as soon as the Debit Memo is printed.

 

If the invoice happens to be in a Saved Check batch the following warning will be displayed:

 

 

 

To enter the PO DMR (discrepant material return) module, select Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).

1. Depress the Add button.
2. Type in your password.The following screen will appear:

   

3. Select the From PO Receiving radial.
   1. If you then mark the radial Purchase Order #, you will need to type in the number of the PO on which material was rejected.
   2. If you mark the radial Supplier, you must then type in the name of the Supplier and then depress the OK button.
   3. A list of Purchase Orders pertaining to that supplier will appear.

      

       
4. Type the PO number of interest in the red box or highlight and double click.

5. Depress the OK button.  (Note there are four additional screens if lot code and serial numbers are involved).

6. Type in the DMR number (if set-up for manual numbering) you are assigning to this return.
7. Type in the RMA number as provided by the supplier.
8. Type your name in the Confirm By space.
9. Highlight the line item containing the rejected quantity. (If returning a part that involves a Lot Code, type in the returned quantity in the Lot Code section and it will automatically update the Return From section. Check the serial numbers being returned).
10. Depress the Packing List tab.
11. Enter the Packing List number you wish to assign to the return. (Note that this number is NOT tied to regular shipping Packing Lists.This is a manually numbered field that is only for reference on the DMR’s.Any alpha-numeric code can be used here.DMR packing list numbers cannot be found in the regular shipping module – Packing List Management.It is suggested that the user manually log these codes or type in some kind of significant code, such as the date followed by the PO#).
12. Type in the Waybill number.
13. Depress the Save button. The View DMR screen will appear: 

     

    

     

To enter the PO DMR (discrepant material return) module, select Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return).
1. Depress the Find button. The following screen will appear:  2. Select the appropriate radial – either DMR Number or Receiver Number. 3. Type the appropriate DMR or Receiver number into the Red box. 4. Depress the OK button.

The following screen will appear:

To print out the DMR (discrepant material return) Packing List, depress the Print button. The following screen will appear: Highlight the DMR (discrepant material return) Packing List Form. Depress the Options tab.
The following screen will appear: Select the Output, either Screen, Printer, XL File, TXT File, or PDF.  Select the number of copies by toggling on the arrows.  If you don’t want to print the DMR displayed, click on the Select DMR from the list radial then highlight the DMR (discrepant material return) # you want printed and depress the > button.  If you want all of them, depress the >> button.

The following will print: