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Accounts Receivable (AR)

Accounts Payable (AP)

G/L Release/Posting/Closing

Release and Post to GL

Prerequisites

Introduction

Fields and Definitions

General Ledger Release & Post Screen

End of Period & F/Y Closing

General Ledger Reports

Bank Reconciliation

Post Screen

(Note: The screens may vary in appearance by the type of transaction but basically contain the same information). The transactions that have been released and waiting to be posted will appear in the first (left) grid. The data can be sorted in various ways by clicking on the column headers that are in bold font. Some types of transactions will allow users to drill back to the source in which the transactions originated from, such as Purchase Order, Sales Order, Work Order, etc. The detail of each transaction will be displayed in the second (right) grid with the GL number and the Debits and Credits.

Once you have selected the records to be posted, Depress the "Post Selected Records to GL". The records selected to be posted will be removed from the post screen and the records not selected to be posted will stay on screen. This button is only available when this screen is in the "Edit" mode.

Date Range Filter

Beginning Date	The Beginning Date is automatically set to the oldest transaction. Changing these dates filters the selection so that only those transactions within the date range are displayed
Ending Date	The Ending Date is automatically set to the current date. Changing these dates filters the selection so that only those transactions within the date range are displayed.
	User can select a date range filter to display only those transactions within a given period of time, by entering different Beginning Date and/or Ending Date and depressing the "Display Records" button.

Transaction Date	This field gives you the ability to change the transaction dates for all of the transactions. This field is only available when this screen is in the "Edit" mode.
	Depress this button to update the records with the new Transaction date. This button is only available when this screen is in the "Edit" mode.

Transactions

	User can select the records to be posted by using the toggle button to "Deselect All/Select All" . This button is only available when this screen is in the "Edit" mode.
	User can select the records to be posted by using the toggle button to "Deselect Rst/Select Rest" .This button is only available when this screen is in the "Edit" mode
Post	All transactions are checked to be Posted by default. User will need to depress the Edit button and uncheck this box to prevent the record from being Posted. If the box is unchecked the record will remain on screen and not be Posted at this time.
Trans Dt	This displays the date of the transaction. User may change this date if desired.
Transaction Type	This field displays the type of transaction.
Display Value	This field may display the Customer name, Invoice number, Receiving number, etc. Depending on the type of transaction being posted.
Click to Drill Down	Clicking on the magnifying glass next to the transaction will bring up the original record (SO, INV, PO, etc) Depending on the type of transaction being posted.

Detail

GL Number	This field display the GL number for the current item selected in the left screen. Depending on the type of transaction being posted.
Description	This field display the GL description for the current item selected in the left screen. Depending on the type of transaction being posted.
Debit	This field display the debit amount for the current item selected in the left screen. Depending on the type of transaction being posted.
Credit	This field display the credit amount for the current item selected in the left screen. Depending on the type of transaction being posted.

Article ID: 5090