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Enter the SQLMANEX.EXE (within the ManEx root directory)
This action will then prompt the user for a password
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The following screen will be displayed, enter Inventory Management/Purchase Order Receiving & DMR/Purchase Order Dock Receiving Module
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IF DOCK RECEIVING is DISABLED in Purchase Setup user will receive the following message:
IF DOCK RECEIVING is ENABLED in Purchase Setup the following screen will be displayed:
To add a new receiving record, depress the Add action button. User will be prompted for their password. The following selection screen will be displayed.
Select the desired Find: by selecting the appropriate radio button - PO No., Supplier, All, Inventory Part No., Inventory Mfgr Part No., MRO Part No., MRO Mfgr Part No., MRO Description.
Enter the information into the red box, depress the Enter key and the information will populate the screen.
The user may exit the selection screen without a selection by selecting the Cancel button.
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If user selects ALL, the following screen will appear:
Enter the PO number into the red box or highlight the PO Number of choice and double click.The PO information will populate the screen.
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The purchase order selected will populate the Dock Receiving screen, as displayed:
Enter the Supplier’s Packing List Number into the red box. Fill in the Received Qty column. (The qty entered in this field will have to either be accepted or rejected when completing the PO Receiver, user will not be allowed to create a PO receiver for only a Partial of this qty).
Depress the Save changes action button.
If the "Shortage" button is RED that reminds the user that there are shortages for this part. Depress the "Shortage" button and a screen will be displayed listing the shortage's for this specific part.
User will receive the following warning if the qty received is larger than the PO balance.
Users must have special access in order to receive overages, there is a checkbox to allow overages within Security/User Rights for PO Receiving. If user does NOT have these rights, they will not be able to continue.
Note: The overage is applied to the entire PO order qty - it does not go down to the schedule level. Example: If you have an order qty of 100 and an allowed overage of 5% the system will allow you to receive in a total overage of 105. But if you have only scheduled a qty of 25 and go to recieve in qty of 30 the system will allow you to do so, because it has not met the order overage yet. Note: A negative qty will appear in the balance column on the PO when an overage has been received.
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User will receive the following warning if one or more of the items on the receipt is before the PO due date and the early tolerance time allowed in the Purchase Setup screen.
Note: This warning will only display the item # of the first item found that the receipt is before the PO due date. It will not display other item #'s' that have early deliveries on the same PO Dock receiver. Depress OK to continue.
Note: Users must have special access in order to receive early shipments. There is a checkbox to allow eary shipments within Security/User Rights for PO Receiving. If user does NOT have these rights, they will NOT be able to continue. |
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Users that have the special access to receive early shipments or users with Supervisor rights will receive this reminder message if the receipt is before the PO due date and the early tolerance time allowed the Purchase Setup screen.
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The Complete PO Dock Receiving Screen will look like this:
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