Other
If the user wishes to apply a Cash Receipt to other than a specific Customer A/R account, we suggest creating an "Other" Bank Deposit, within the system. This will allow user to select the desired GL account number and upon saving the "Other" Bank Deposits that amount is not populated to the AR Aging at all but will still increase your Bank Balance amount. (For example, if it is a vendor refund, they can either credit AP, or Inventory (or Misc Receipts). If it is payment by an employee to reimburse for a purchase, they can credit the original account used for the purchase, follow the process for the AR Bank Deposits, then within the Check/Advice Detail screen, Select the "Other" radio button. This will prompt the user for a description. To record a Bank Transfer see Article #3190 .
The user must then enter a General Ledger Number against which to apply the receipts, and finally, the amount of the receipt to be applied to the category. The GL number may be entered directly into the field or through the process of looking up by category. To look up by category, place the cursor in the G/L Account Number box and depress the enter key. The following selection will display:
Depress the Find By down arrow and the following selection will appear:
Select to find by Account Type or Account Numbers.
If you select Account Type, the following will display:
Use the down arrow to find the General Ledger Type.
Once the GL Type is selected, all of the General Ledger accounts within that type will display:
Select the General Ledger Account of interest.
Type in the Amount Received.
If desired, a Receipt Note may be attached to the receipt for later reference by pressing the Receipt Note button. Depress the Edit button. Type in the message. Depress the Save Button. Depress the Exit button.
At the bottom of the screen, the total applied and remainder to be applied will be calculated as deposits are applied to one or more invoice.
The user may continue entering Checks and then applying them until the total of the entries matches the total deposit entered, and the Difference field displays 0.00.
When the total applied matches the total amount of the Deposit for each Customer, and the total Check Receipts match the total Deposit Amount, then the save button becomes activated, and the user may save or cancel the transaction.
| 
