| Setup the GL Divisions/Departments for Headquarters |
| Enter Accounting Setup/G.Ledger/G/L Divisions/Departments |
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The following screen will appear:
To setup the Headquarters ManEx System: First add the Headquarters Division. Depress the Edit button and the " Add New Division" button will become editable. Depress the "Add New Division" button Enter a Division Number (other than '00') and a Division Name in the fields provided. When setting up the Headquarters Division you MUST check both the "This is the local division" and "This is the Headquarters division" boxes.
Depress the "Save New Division" button. To add a department depress the "Add New Department" button. The Division number will default in, user then can enter in a Department Number and a Department Name in the fields provided. There can be as many as 99 divisions. Each Division can have up to 99 departments.
Depress the "Save New Department" button. The depress the Save button at the top of the screen.
To add the Secondary divisions to the Headquarters ManEx System depress the Edit button and the "Add New Division" button will become editable. Depress the "Add New Division" button Enter a Division Number (other than '00' or the division number setup for the headquarters division) and a Division Name in the fields provided, when setting up the Secondary division to the Headquarters ManEx System you do NOT check either of the "This is the local division" or "This is the Headquarters division" boxes . Depress the "Save New Division" button.
To add a department depress the "Add New Department" button. The Division number will default in and user may then enter a Department Number and a Department Name.
After one or more divisions have been added, the user may EDIT a division, or ADD a Department to a division. The division capability is intended to be used in conjunction with multi plant / division operations. It can also be used without Multi plant / division module, however. There can be as many as 99 divisions. Each Division can have up to 99 departments.
Now user will need to "Update the General Ledger" information for the Headquarters Division number 01 and for the Secondary Divisions 02, 03, etc.
Highlight the Headquarters Divison and depress the "Update General Ledger" button located at the bottom of the screen:
The following screen will appear:
Depress the Edit button, select the Division, Department, and the GL Account Type from the pull downs.
Once these items have been selected user may then depress the "Auto-create accounts for selected Div/Dep & GL Account Type" button, and the following screen will appear:
All of the accounts to be generated will appear on the screen for the new Divison and Department. If there are some accounts you want to exclude, turn the selection to “No”.
Note: You will want to exclude all Titles, Headings, Totals and Closing accounts, leaving only the Posting accounts. (Otherwise you will have duplicate titles, etc. on the reports.)
Depress the Abandon changes button to abandon the changes.
Depress the "Generate and Save account numbers for those items marked "Yes" and the following message will be displayed:
Continue the above steps, starting with "Auto Create Accounts ..." until ALL of the accounts have been created for all the New Divisions and/or New Departments.
If the accounts have not been setup in the GL or the accounts for the department have been generated the following prompt will be displayed:
User MUST then update AP accounts, with the correct account number for the Headquarter ManEx system.
AR Accounts
Bank Accounts
Inventory Default Accounts
After completing this section: Print the Chart of Accounts to be sure that all of the accounts desired were added. There should be account numbers xxxxxxx-00-00 for all of the accounts. Then there should be account numbers xxxxxxx-01-xx for all of the accounts created for the Headquarters division and xxxxxxx-02-xx for all of the accounts created for the Secondary divisions, etc.
Where Used: This Setup is required to be completed prior to establishing a Chart of Accounts.
«Mark as Completed in RoadMap Section C Item 2-c»
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| Article ID: 288 |
