| Fields & Definitions for the Bank Accounts Setup |
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Bank Accounts
| Bank |
The name of the bank. |
| Account Title |
The exact same as the G/L account title |
| Type of Account |
Checking, Savings, Money Market, etc |
| Account Number |
The Bank’s account number, not the G/L account number.
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| Balance |
The bank balance is maintained in a real-time mode by ManEx. This balance is updated for deposits to or checks written from the account even though the data is not yet posted into the General Ledger. The balance will also pick up any Journal Entry into the bank account once the Journal Entry is posted. |
| Name of the Bank |
The name of the bank. |
| Inactive |
This will allow the users the ability to mark a Bank Account as Inactive. Any Bank Account with an Inactive status will no longer be available for selection when processing new records throughout accounting, yet the data associated with this Bank Account will still be available for transaction history purposes. |
| Account Title |
The exact same as the G/L account title |
| Account Type |
Checking, Savings, Money Market, etc |
| Account Number |
The Bank’s account number, not the G/L account number.
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| Bank Account G/L Number |
The General Ledger number as assigned in the General Ledger Account Setup screen. |
| Bank Charges G/L Number |
The General Ledger number as assigned in the General Ledger Account Setup screen. |
| Interest Earned G/L Number |
The General Ledger number as assigned in the General Ledger Account Setup screen. |
| Check Numbering |
Select whether or not you want the Manex system to automatically assign the check number. |
| Last Check Number Used |
Type in the last check number used. |
| Bank Balance |
This field is NOT editable, even when setting up a new Bank Account. When setting up a new Bank Account that has never been used by the user, the Bank Balance needs to be 0.00 at initial setup and any Deposits or Checks written from this account (even though the data is not yet posted into the General Ledger) from this Point forward processed through the ManEx System will properly update the Bank Setup Balance at the same time it updates the General Ledger Account number balances, keeping the two balances in sync.
If the Bank Account being setup carries a balance, but has never been used in the ManEx system before, the Bank Balance within the Setup needs to be 0.00. Then the user will be required to generate an "OPENING" Journal Entry which will Debit the Bank Account General Ledger number. Once the Opening Journal Entry has been posted to the GL, both the Bank Setup Balance and the GL Account number Balance will be updated keeping the two balances in sync.
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| Article ID: 2618 |
