AR Invoice payments

For AR Invoice Payments, follow the process for the AR Cash Receipts, then within the Check/Advice Detail screen, Select the AR Invoice radio button, the user may elect to show open invoices for the selected Customer by depressing the "Selected Co" button, or  elect to show all open invoices by depressing the "Show All Co" button. 

Once the open invoices are displayed, the Deposit may be applied to an open invoice by selecting an invoice and pressing the left arrow key (>) to move the invoice to the applied area. Pressing the double left arrow (>>) will move all invoices to the application area.

After selecting invoice(s) to which the payment is to be applied, pressing the DONE button returns the user to a screen in which the amounts may be applied to each invoice.

The user selects the invoice to be applied and enters the amount of the deposit to be applied to the invoice.  Important Note:  At this point, the user MUST depress the Enter key.

When the invoice is selected to which the payment is applied, the user must continue to apply the Check to open invoice until the entire check is totally applied.  If the Customer has taken an allowed discount, the amount of the discount may be entered by placing the cursor in the discount field and entering that amount.  When exiting the Discount field, the amount applied will be reduced by the amount of the Discount automatically.  The user may continue entering Deposits until the total of the entries matches the total deposit entered, and the Difference field displays 0.00.  If the customer issued a check creating an overpayment see Article #2957 to account for the overpayment.

 

The system does NOT allow the user to enter in a positive amount against an existing Prepayment or Credit Memo.

 

If user attempts to apply a positive amount against an existing Prepayment or Credit Memo the following message will be displayed: