This tab is used to record a manual check, to void a check or to re-print a single check. Upon clicking on the tab, this screen appears:
Note: To reprint batches of checks, see the Batch Re-Printing procedures.
To get started, depress the Add button. Type in your password. Depress the down arrow next to the Bank field. Select the appropriate bank.
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If the "Record and Print a Check" radial is selected, the user will be able to issue a check via the printer and at the same time, record it. This is especially useful for COD non-inventory orders.
Note: For COD orders involving inventory, please refer to the Pre-Pay Supplier procedures.
Depress the down arrow next to the Supplier field:
Toggle down and then select the desired supplier.
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Enter in the amount of the check. If you wish to add a Check Note, depress that button. Depress the Edit button. Type in your note. Depress the Save button. Depress the Exit button.
Depress the Add Item button located at the bottom of the screen. Enter in the Item Number, Description. Enter an Invoice number that exists in the AP Aging. When the Invoice number is entered the Invoice Amount, Balance, and General Ledger Number will fill in automatically and user can make the needed changes to the Disc Taken and Amt Paid.
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If the Invoice does not exist in AP Aging the following message will be displayed, but will allow the user to continue and save the record without populating the Invoice number.
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Once the Check amount and the detail total are the same, the Save button will enable. You may enter a different check number than the one displayed if you choose.
Depress the Save button and the following check format selection will appear:
Click on the down arrow to select the desired layout; There are three types of Check Forms to select from: Standard xERP Check Layout; Deluxe Form DLT104; or Canadian Check Layout. See Article #4657 for further information on the check forms.
Once the selection has been made, depress the "OK" button and the check will go to the printer and will also record.
NOTE: If Invoice is in a check batch it will automatically removed from the batch when paid within the check maintenance screen.
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