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PO Receipt Reconciliation

Prerequisites

Introduction

Fields & Definitions

PO Reconciliation Tab

Reconciled PO Receipts not Transferred to A/P Tab

How to Process Credit Card Payments

FAQs

General Ledger

Accounting Transaction flow examples

FAQs - General Accounting

System Utilities

Definitions

PO Reconciliation Tab

PO Reconciliation Field Definitions

Supplier	The name of the supplier for which the PO was created
PO Number	The unique number assigned to the order.
Invoice Number	The number assigned to the suppliers’ invoice.
Inv Date	The date of the supplier’s invoice. Note: If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen.
Trans Date	The date of the Journal Entry (this tells General Ledger what period to post into). Note: If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen.
Recv Date	Normally each invoice is date stamped upon receipt by the user. This field is so that the user may record that date.
PkList Number	This is the number of the supplier’s packing list.
Purch Freight Amt	If the supplier has charged the user for freight, that amount will appear here.
GL Number	This is the General Ledger Number assigned to the purchase freight amount.
Freight Tax Amount	Some states have a tax applied to freight.If that was the case, such tax would display in this field.
GL Number	This is the General Ledger Number assigned to the freight tax amount.
Payment Terms	These are the terms that the supplier has available for the user.
Due Date	This is the date by which the entire invoice must be paid. (Note: if the terms involved a discount such as 2 % 10, net 30, the date which would appear here would be the 30 day date and NOT the discount date). Note: If a date is entered that is outside of the Production Calendar Setup, a warning will be displayed and the field will clear, the user will at this time have to either re-populate with the correct date or cancel the transaction and update the Production Calendar Setup screen.
Recon to Date	This is the Reconciled Dollar amount to Date for the selected Purchase Order.
	View PO Reconciliation Related Documentation. This will give the users the ability to scan the packing list, invoice, or any other related document directly into the ManEx system and attached the document directly to the item in the PO Reconciliation Module. For further detail see Article #2394.
	If lit in red, there is a note pertaining to this invoice.
	There is a "Freight Included" box within the Purchase Order module. If this box is checked, the vendor has agreed to pay the freight and "Freight is Included" will be displayed. If this box is NOT checked "Freight is not Included" will be displayed.

For the item number highlighted:

	This will allow the users to select all line items per selected receiver if desired.
Tax %	If sales tax is to be applied to the purchase, the rate of such tax is displayed here.
FOB	The FOB terms display when title of the goods passes, upon shipment, or whatever.
Ship Via	This is the method of shipment, such as UPS, etc.
DMR Quantity	If a portion of the shipment was returned to the vendor (DMR), the quantity would display here.
DMR Date	The date of the return to vendor.
DMR Number	The unique number assigned to the return to vendor.
Order Quantity	This was the quantity ordered per the Purchase Order.
Total Received	This is the quantity received.
Total Rejected	This is the quantity rejected. Please refer to the Purchase & Receiving Management manual for more information on this process.
Balance Quantity	This is the balance still due to be received on this order.
% Overage OK	If in Purchase Setup, the user indicated a purchase order overage percentage, that amount would display here.
Save as Reconciled Y/N	Toggle on the Yes/No column. Depress Yes to reconcile the item. Depress No If you do not want to reconcile this item.
Part Number	Part number to be reconciled.
Rev	Revision to part number to be reconciled.
Description	Description of Part to be reconciled.
Item Number	The number of the line item per the Purchase Order.
Price Each	The pricing for the item per the Purchase Order.
Recv Quantity	The amount of the item received.
Accept Qty	The amount of the item accepted. For more information on receiving and acceptance, please refer to the Purchase & Receiving Management manual.
Tax	If this box is checked, the item is subject to sales tax.
Extension + Tax	This is the purchase price multiplied by the quantity accepted plus the applicable sales tax.
GL Number	This is the General Ledger account number to which this item will be posted.
Type	If the Purchase Order was for an Inventory item, the type within the classification would appear here.
Schd Qty	The amount scheduled per the Purchase Order. For more information on this topic, please refer to the Purchase Order Management manual.
Receiver Number	The unique number the user assigned to the receipt.
Class	If this was an inventory purchase, the classification of the item would appear here.
	Depress this button to add a misc item associated with the invoice which was not included in the PO.
	Depress this button to delete the Misc item
Mfgr	Manufacturer name assigned to the highlighted item
Mfgr Part #	Manufacturer part number assigned to the hightlighted item
Sub-Total	The amount of the invoice before freight or tax added.
Freight Amt	Total Freight amount.
Freight Tax	Some states have a tax applied to freight. If that was the case, such tax would display in this field.
Tax Amt	If this item is subject to sales tax the total would display here.
Inv Total	Total $ amount of items being reconciled.

Article ID: 2196