This procedure is used after accounting has Reconciled the Purchase Order. If accounting has not yet reconciled the purchase order, see Rejecting Items if Accounting hasn't Processed the Invoice.
Note that the discrepant material must be transfer into the MRB (materials review board) warehouse via Inventory Handling before you can proceed.
| To enter the PO DMR (discrepant material return) module, select Inventory Mgt / Purchase Order Receiving & DMR (discrepant material return) / PO DMR (discrepant material return). |
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Type in your password.
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The following screen will appear;
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Select the From Inventory radial.
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Type in the Part Number and depress the OK button. The following screen will appear (If there is more than one Purchase Order involved it will list them all)
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Highlight the Purchase Order of choice.
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Depress the OK button. Information regarding that part number for the Purchase Order selected will display:
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Type in the returned quantity in the Return From section.
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In the DMR List section, type in the RMA number.
Type your name in the Confirm By column. 
- Depress the Packing List Tab.
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Typing in your Packing List number for the return. Type in the associated waybill number.
If accounting has not yet transferred the reconciled invoice into AP Aging, the following message will appear:
Depress the Save button. The following screen will appear:
Once the DMR (discrepant material return) has been added and saved, a Debit Memo will be created. If Debit memo numbering is manual, the user will be prompted for the number. Additionally, the corresponding entry will be created and the balance in the Accounts Payable Aging will adjust as soon as the Debit Memo is printed.
If the invoice happens to be in a Saved Check batch the following warning will be displayed:
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